The Hotel Receipt Template is essential for accommodation providers operating in England and Wales to maintain accurate financial records and comply with legal requirements. It includes mandatory elements such as VAT details, itemized charges, and payment information, as required by UK tax authorities and consumer protection legislation. The template is designed to be used for both leisure and business guests, providing clear documentation of accommodation services rendered and payments received. It serves multiple purposes including tax compliance, expense tracking, and guest record-keeping.
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1. Hotel Identification: Legal business name, address, contact details, and VAT registration number of the hotel
2. Guest Information: Guest name and contact details (if provided), including any corporate account references
3. Stay Details: Check-in/out dates, duration of stay, room number, and number of guests
4. Itemized Charges: Detailed breakdown of all charges including room rate, services, and additional items
5. Tax Information: VAT breakdown and calculations for different service categories
6. Payment Details: Total amount paid, payment method used, and transaction reference number
7. Receipt Information: Unique receipt number, date of issue, and any tracking information
1. Additional Services: Itemized list of auxiliary services such as spa, restaurant, or room service when used by the guest
2. Corporate Account Section: Special billing arrangements, purchase order numbers, and corporate discount details for business bookings
3. Loyalty Program Details: Points earned, benefits applied, and current tier status for loyalty program members
4. Special Requests: Documentation of any special arrangements or specific requests that were fulfilled during the stay
1. Terms and Conditions: Standard hotel booking terms, cancellation policy, and other relevant policies
2. VAT Schedule: Detailed breakdown of VAT calculations by service category and applicable rates
3. Additional Charges Schedule: Detailed breakdown of any additional charges or services provided during the stay
Relevant legal definitions
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