The Hotel Receipt is a fundamental document in the Dutch hospitality industry, required under multiple regulations including the Value Added Tax Act and Dutch Accounting Law. It serves as official documentation of accommodation services provided and payments received, essential for both the hotel's tax compliance and the guest's record-keeping. The receipt must include specific elements mandated by Dutch law, such as VAT details (9% for accommodations), business registration numbers (KVK), and tourist tax information. In the Netherlands, this document is particularly important for business travelers requiring expense documentation and for hotels maintaining proper financial records. The receipt can vary in complexity depending on whether it covers just accommodation or includes additional services, but must always meet the minimum requirements set by Dutch tax and tourism authorities.
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1. Hotel Information: Legal business name, address, KVK number, VAT number, contact details
2. Guest Information: Guest name, address (if provided), and room number
3. Transaction Details: Receipt number, date of issue, check-in/check-out dates
4. Room Charges: Base room rate per night, number of nights, total room charges
5. Tax Breakdown: VAT amount (9% for accommodations), tourist tax, other applicable taxes
6. Payment Information: Total amount, payment method, payment date, payment status
7. Legal Notices: Required legal statements, terms of payment, receipt validity period
1. Additional Services: Used when extra services like breakfast, parking, or spa treatments are charged
2. Corporate Information: Include when receipt is for business clients - contains cost center, PO number, company details
3. Loyalty Program: Points earned/used, membership status - included for loyalty program members
4. Group Booking Details: Used for group reservations with multiple rooms or special arrangements
5. Special Requests: Documentation of fulfilled special requests that incurred charges
6. Discount Information: Details of any applied discounts, promotions, or special rates
1. Detailed Service Breakdown: Itemized list of all additional services and charges beyond room rate
2. Mini Bar Consumption: Detailed list of mini bar items consumed with dates and prices
3. Restaurant Charges: Breakdown of restaurant/room service charges if billed to room
4. Payment Installments: If payment was made in multiple installments, schedule of payments made
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Travel
Corporate Services
Travel and Transportation
Events and Conferences
Entertainment
Leisure Services
Professional Services
Relevant Teams
Finance
Accounts
Front Office
Reception
Revenue Management
Compliance
Operations
Administration
Guest Services
Accounting
Night Audit
Corporate Sales
Relevant Roles
Hotel Manager
Front Desk Manager
Revenue Manager
Accounts Receivable Clerk
Financial Controller
Compliance Officer
Tax Accountant
Auditor
Bookkeeper
Corporate Travel Manager
Expense Management Specialist
Business Travel Coordinator
Finance Director
Operations Manager
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