A Doctor Invoice is a fundamental document in the Dutch healthcare system, required for all medical services provided to patients. This document type must comply with strict Dutch healthcare regulations, including the Healthcare Market Regulation Act and Medical Treatment Agreement Act. It serves multiple purposes: documenting medical services provided, facilitating insurance claims, maintaining financial records, and ensuring transparency in healthcare billing. The invoice must include specific elements such as the healthcare provider's BIG registration number, treatment codes (DBC/DOT), and appropriate privacy protections under AVG/GDPR. It's essential for healthcare providers practicing in the Netherlands and forms part of the official medical administration required by Dutch law.
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1. Healthcare Provider Details: Provider's name, BIG registration number, practice address, contact information, and VAT number (if applicable)
2. Patient Information: Patient's name, address, date of birth, and patient ID/reference number (minimum necessary under privacy laws)
3. Invoice Details: Invoice number, date, payment terms, and reference period of treatment
4. Treatment Information: Date(s) of treatment, treatment codes (DBC/DOT codes), description of medical services provided
5. Financial Summary: Itemized list of charges, applicable rates, totals, and any insurance-related information
6. Payment Instructions: Bank account details, payment deadline, and payment reference number
7. Legal Notices: Required statements about VAT exemption, privacy policy reference, and complaints procedure
1. Insurance Details: Include when billing directly to insurance: policy number, insurer details, and coverage information
2. Third-Party Payer Information: Include when another party is responsible for payment (e.g., employer, guardian)
3. Treatment Plan Reference: Include when the invoice relates to an ongoing treatment plan
4. Prescription Details: Include when billing for prescribed medications or medical devices
5. Remote Consultation Notice: Include for telehealth services with specific notation about remote delivery
6. Group Practice Information: Include when billing as part of a group practice with multiple practitioners
1. Detailed Treatment Specification: Detailed breakdown of treatments with medical coding and time specifications
2. Insurance Coverage Calculation: Breakdown of insurance coverage, patient responsibility, and any applicable deductibles
3. Supporting Documentation: List of attached medical reports or other supporting documents (referenced by number only)
4. Price List Reference: Reference to applicable standard price list or contracted rates
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Medical Services
Primary Care
Specialist Medical Care
Mental Healthcare
Dental Care
Physical Therapy
Alternative Medicine
Occupational Health
Insurance
Healthcare Administration
Relevant Teams
Finance
Accounts Receivable
Medical Administration
Billing
Compliance
Operations
Medical Records
Insurance Processing
Patient Administration
Healthcare Operations
Relevant Roles
Medical Doctor
Healthcare Administrator
Medical Billing Specialist
Practice Manager
Financial Controller
Healthcare Accountant
Insurance Claims Processor
Medical Office Assistant
Compliance Officer
Healthcare Finance Manager
Medical Records Administrator
Practice Owner
Healthcare Operations Manager
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