A Hotel Receipt is a fundamental document in the Indian hospitality industry that serves as official proof of accommodation services and associated charges. It is required whenever a guest completes their stay at a hotel, serviced apartment, or similar accommodation facility in India. The document must comply with multiple regulatory requirements, including the GST Act 2017, state-specific luxury tax laws, and consumer protection regulations. A properly formatted hotel receipt includes essential details such as guest information, stay duration, room charges, applicable taxes (particularly GST), and additional services utilized. This document is crucial for business expense reporting, tax compliance, audit trails, and can serve as proof of stay for various purposes. In the Indian jurisdiction, specific attention must be paid to tax component breakdowns and proper hotel identification details to ensure compliance with local regulations.
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1. Hotel Information: Legal name of the hotel, address, GST registration number, and contact details
2. Receipt Number and Date: Unique receipt identifier and date of issue
3. Guest Information: Name, address, and contact details of the guest
4. Stay Details: Check-in and check-out dates, room number, room type, number of guests
5. Charges Breakdown: Itemized list of room charges, taxes, and additional services
6. Tax Information: Detailed breakdown of GST and other applicable taxes with rates
7. Payment Information: Payment method, amount paid, and payment date
8. Authorization: Hotel authority signature and stamp
1. Corporate Information: Used when the guest is staying under corporate agreement, including company name, GST number, and billing arrangements
2. Special Requests: Details of any special arrangements or requests fulfilled during the stay
3. Loyalty Program: Details of points earned or benefits applied for members of hotel loyalty programs
4. Group Booking Details: Used for group bookings, including group name and special rates applied
5. Foreign Currency: Used when payment is made in foreign currency, showing conversion rates and equivalent amounts
1. Itemized Service Details: Detailed breakdown of additional services used (restaurant, room service, laundry, etc.)
2. Tax Computation Sheet: Detailed calculation of various tax components for high-value transactions
3. Payment History: For stays with multiple payments or adjustments, showing payment timeline
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Services
Travel & Transportation
Entertainment & Leisure
Corporate Travel Management
Event Management
Tourism Technology
Relevant Teams
Finance
Accounts
Front Office
Revenue Management
Legal & Compliance
Operations
Guest Services
Accounting
Tax
Internal Audit
Relevant Roles
Hotel Manager
Front Desk Manager
Accounts Manager
Financial Controller
Tax Compliance Officer
Auditor
Corporate Travel Manager
Accounts Payable Specialist
Revenue Manager
Legal Compliance Officer
Finance Director
Business Travel Coordinator
Expense Management Specialist
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