The Hotel Receipt is a fundamental business document used in New Zealand's hospitality industry to record and confirm financial transactions between a hotel and its guests. It must comply with New Zealand's tax legislation, particularly the Goods and Services Tax Act 1985, and consumer protection laws. This document is generated upon payment for accommodation and related services, providing detailed information about the stay, including dates, room rates, additional charges, and tax calculations. The Hotel Receipt serves multiple purposes: it acts as proof of payment, a tax document for GST purposes, and a record for business expense claims. It's particularly important for corporate travelers who need detailed documentation for expense reporting and for hotels maintaining financial records in compliance with New Zealand regulatory requirements.
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1. Hotel Information: Legal business name, physical address, GST registration number, and contact details of the hotel
2. Receipt Number: Unique identifier for the transaction
3. Date and Time: Date and time of the transaction
4. Guest Information: Guest name and contact details as provided during registration
5. Room Details: Room number, type, and duration of stay (check-in and check-out dates)
6. Rate Information: Room rate per night and total accommodation charges
7. Tax Breakdown: GST amount and percentage as required by New Zealand law
8. Payment Information: Method of payment, transaction details, and payment status
9. Total Amount: Final total including all charges and taxes
1. Additional Charges: Itemized list of extra services such as room service, mini-bar, or telephone charges - included when guest has used additional services
2. Corporate Information: Company details and purchase order numbers for business travelers - included for corporate bookings
3. Special Rate Details: Information about promotional rates or special offers applied - included when applicable
4. Loyalty Program: Guest loyalty program details and points earned - included for loyalty program members
5. Group Booking Details: Group or conference reference numbers and special arrangements - included for group bookings
1. Itemized Statement: Detailed breakdown of daily charges and additional services, typically attached for stays longer than one night or complex bookings
2. Tax Invoice: Separate tax invoice format when required for business purposes, meeting New Zealand IRD requirements
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Services
Travel and Transportation
Events and Conferences
Corporate Services
Accommodation Services
Relevant Teams
Front Office
Accounts
Finance
Revenue Management
Night Audit
Administration
Corporate Sales
Compliance
Operations
Relevant Roles
Hotel Manager
Front Desk Manager
Accounts Receivable Clerk
Financial Controller
Revenue Manager
Night Auditor
Corporate Travel Manager
Accounts Payable Specialist
Tax Accountant
Compliance Officer
Business Travel Coordinator
Finance Director
Bookkeeper
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