The Hotel Receipt Template is a crucial document in the Australian hospitality industry, designed to provide a standardized format for recording and documenting accommodation transactions. This template is essential for compliance with Australian tax regulations, including GST requirements, and consumer protection laws. It serves multiple purposes: providing guests with detailed transaction records, maintaining financial documentation for the hotel, and ensuring proper tax reporting. The template should be used for all accommodation transactions, whether for individual guests, corporate clients, or group bookings. It includes essential information such as the hotel's ABN, GST components, itemized charges, and payment details, while allowing flexibility for additional services and special requirements. The document is designed to meet both legal requirements and operational needs in the Australian jurisdiction.
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1. Hotel Information Header: Legal business name, ABN, GST registration number, complete address and contact details
2. Receipt Number and Date: Unique receipt identifier and date of transaction
3. Guest Information: Guest name, contact details, and any relevant loyalty program information
4. Stay Details: Check-in and check-out dates, room number, room type, number of guests
5. Itemized Charges: Detailed breakdown of room rates, taxes, and basic services
6. Payment Information: Payment method, transaction details, and authorization codes
7. Tax Summary: GST breakdown and total tax amount
8. Total Amount: Final payment total including all charges and taxes
9. Footer Information: Receipt generation date/time, staff identifier, and any legal notices
1. Additional Services: Itemized list of extra services such as room service, spa treatments, or restaurant charges - include when guest uses additional hotel services
2. Corporate Information: Company details, cost center, and project codes - include for business travelers
3. Special Rates/Discounts: Details of any applied promotional rates or discounts - include when special rates are applied
4. Group Booking Details: Group reference numbers and allocation details - include for group bookings
5. Foreign Currency Information: Exchange rates and equivalent amounts in foreign currency - include for international guests paying in foreign currency
1. Detailed Service Breakdown: Itemized list of all services with dates and times - attached for stays with multiple service charges
2. Mini Bar Consumption Log: Detailed list of mini bar items consumed with dates and times
3. Payment Installment Schedule: For payments made in installments or split payments
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Travel
Corporate Services
Events and Conferences
Travel Agency Services
Accommodation Services
Luxury Services
Relevant Teams
Front Office
Finance
Accounting
Legal
Compliance
Operations
Customer Service
Information Technology
Administration
Revenue Management
Relevant Roles
Hotel Manager
Front Office Manager
Revenue Manager
Accounts Receivable Clerk
Night Auditor
Financial Controller
Compliance Officer
Reception Staff
Bookkeeper
Operations Manager
Customer Service Manager
Systems Administrator
Legal Counsel
Tax Accountant
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