The Move Out Letter To Landlord Thank You is an essential document in Philippine rental practices, bridging the gap between legal requirements and professional etiquette. This document is typically used when a tenant has completed their move-out process and wishes to formally document their departure while maintaining good relations with their landlord. Under Philippine law, particularly the Rent Control Act and Civil Code, proper documentation of property vacation is important for both parties. The letter serves multiple purposes: it confirms the completion of the move-out process, provides necessary forwarding information for security deposit return, documents the condition of the property upon vacancy, and maintains professional relationships through expressed gratitude. It's particularly relevant in a culture where business relationships are highly valued and professional courtesy is emphasized.
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1. Current Date: The date when the letter is written
2. Landlord's Contact Information: Full name and address of the landlord or property management company
3. Formal Greeting: Professional salutation addressing the landlord by name
4. Property Details: Complete address of the rental property being vacated
5. Move-out Confirmation: Clear statement of the move-out date and confirmation that the property has been vacated
6. Expression of Gratitude: Sincere thanks for the tenancy period and positive experiences
7. Property Condition Statement: Confirmation that the property has been cleaned and returned in good condition
8. Forward Contact Information: New address and contact details for future correspondence
9. Security Deposit: Request for return of security deposit and preferred method of return
10. Closing: Professional closing statement with your full name and signature
1. Inspection Request: Request for a move-out inspection, if not already completed
2. Utility Transfer Notice: Confirmation of utility transfers or cancellations, if applicable
3. Key Return Details: Information about returned keys or access cards if not already handed over
4. Maintenance Record: Brief mention of any maintenance issues addressed during tenancy, if relevant
5. Reference Request: Optional request for a landlord reference for future rentals
6. Special Circumstances: Any unique situations that affected the move-out process or timing
1. Move-out Checklist: Optional attachment showing completed move-out tasks and cleaning
2. Property Photos: Optional attachment showing the condition of the property upon move-out
3. Utility Final Bills: Optional attachment showing proof of paid final utility bills
4. Forwarding Address Form: Optional formal form with new contact information for security deposit return
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