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A Statement of Information Form helps Malaysian businesses maintain accurate public records about their company structure and key personnel. Malaysian companies submit this form to the Companies Commission (SSM) when they need to update important details like changes in directors, shareholders, registered address, or business activities.

Filing this form is a legal requirement under the Companies Act 2016, with penalties for non-compliance. It gives regulators, investors, and business partners reliable information about company ownership and management, while helping prevent fraud and maintaining transparency in Malaysian corporate governance.

File a Statement of Information Form with the Malaysian Companies Commission (SSM) whenever your business undergoes key changes. This includes appointing new directors, changing shareholders, updating your registered office address, modifying business activities, or revising company secretary details.

The law requires submission within 14 days of any such change. Many companies submit this form during annual reviews, mergers, or when seeking business loans - as banks and potential partners often request current company information. Filing promptly helps avoid penalties and maintains your company's good standing with regulators.

• Acknowledgement Statement For Policy: Used to document employee understanding of company policies and procedures
• Affidavit For Name Discrepancy: Resolves differences in how names appear across official documents
• Confidentiality Agreement Statement: Protects sensitive business information and trade secrets
• Cover Sheet For Audited Financial Statement: Accompanies financial reports submitted to regulators
• Data Privacy Consent Form For Employees: Ensures compliance with personal data protection laws

• Company Directors: Responsible for ensuring accurate information is submitted and signing off on Statement of Information Forms before filing
• Company Secretaries: Prepare and submit the forms to SSM, maintain compliance records, and track filing deadlines
• Legal Departments: Review form contents and verify legal accuracy before submission
• SSM Officers: Process and validate submitted forms, maintain public records, and enforce compliance
• Stakeholders: Banks, investors, and business partners who rely on these forms to verify company information

• Company Details: Gather current registration number, business address, and nature of business operations
• Personnel Information: Compile updated lists of directors, shareholders, and company secretary with their latest details
• Supporting Documents: Collect board resolutions, share certificates, or other relevant paperwork proving changes
• Digital Verification: Ensure access to SSM's online portal and valid digital signature certificates
• Timeline Check: Note the effective dates of changes and filing deadline requirements
• Quality Review: Use our platform to generate an accurate, compliant form that meets all SSM requirements

• Company Identification: Full legal name, registration number, and current registered address
• Change Details: Specific information being updated, with both previous and new particulars
• Director Information: Names, IDs, addresses, and designations of all current directors
• Shareholder Details: Complete list of shareholders with their shareholding percentages
• Declaration Section: Statement confirming information accuracy, signed by director or company secretary
• Supporting Attachments: Required documentation proving the reported changes
• Compliance Statement: Confirmation of adherence to Companies Act 2016 requirements

A Statement of Information Form differs significantly from a Confirmation Statement, though both are important corporate compliance documents in Malaysia. While both involve reporting company details to SSM, they serve distinct purposes and have different filing requirements.

• Timing and Triggers: Statement of Information Forms are filed when specific changes occur, within 14 days of the change. Confirmation Statements are filed annually, regardless of changes.
• Content Scope: Statement of Information Forms detail specific changes to company structure or leadership. Confirmation Statements verify all existing information remains accurate.
• Legal Impact: Statement of Information Forms actively update official records. Confirmation Statements maintain compliance without changing records.
• Processing Time: Statement of Information Forms require immediate processing. Confirmation Statements follow a regular annual schedule.