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A Statement of Information Form helps government agencies and businesses in New Zealand verify who they're dealing with. It collects key details about individuals or companies, including names, addresses, tax numbers, and business relationships to prevent fraud and ensure compliance with local regulations.

Banks, real estate agencies, and legal firms commonly use these forms as part of their due diligence process under NZ's Anti-Money Laundering laws. The form creates a clear paper trail that shows who owns what, who's in charge, and how different parties connect to each other in important transactions or business dealings.

Use a Statement of Information Form when starting new business relationships or making significant financial transactions in New Zealand. Banks require these forms when opening accounts, while real estate agents need them for property deals. Legal firms collect them before taking on new clients, especially for company formations or major contracts.

The form becomes essential during any transaction that falls under NZ's Anti-Money Laundering regulations. Fill it out when buying property, setting up trust accounts, making large investments, or establishing business partnerships. It helps protect all parties by creating clear documentation of who owns what and who has authority to act.

• Account Statement Form: Used by financial institutions to record account details and transaction history for regulatory compliance.
• Acknowledgement Statement For Policy: Documents employee understanding of company policies and procedures.
• Statement Of Consent: Captures explicit permission for data handling, medical procedures, or legal actions.
• Generic Confidentiality Agreement: Protects sensitive business information during standard commercial dealings.
• Confidentiality Agreement For Business Plan: Specifically designed to protect detailed business strategies and financial projections.

• Financial Institutions: Banks and lenders use Statement of Information Forms to verify client identities and assess risk profiles under AML requirements.
• Real Estate Agencies: Collect these forms from buyers and sellers to document ownership and transaction details.
• Law Firms: Draft and review forms for clients, ensuring compliance with NZ regulations.
• Business Owners: Complete forms when establishing new business relationships or opening accounts.
• Company Directors: Provide personal and business details to verify their authority and relationships.
• Compliance Officers: Review and maintain these forms as part of due diligence procedures.

• Basic Details: Gather full legal names, dates of birth, and contact information for all parties involved.
• Business Information: Collect company names, registration numbers, and trading names if applicable.
• Identity Documents: Prepare copies of valid photo ID and proof of address less than 3 months old.
• Ownership Structure: Document shareholding details and beneficial ownership information.
• Transaction Details: Note specific purpose, amounts, and nature of business relationship.
• Verification Process: Use our platform to generate a legally compliant form that meets NZ regulatory requirements.
• Final Review: Check all details match supporting documentation before signing.

• Personal Details Section: Full legal name, date of birth, nationality, and current residential address.
• Business Information: Company details, NZBN, registration numbers, and trading names.
• Relationship Declaration: Nature of business relationship and expected transaction types.
• Privacy Statement: How personal information will be used under NZ Privacy Act 2020.
• Verification Methods: Accepted forms of ID and proof of address requirements.
• Declaration of Truth: Statement confirming information accuracy under NZ law.
• Signature Block: Date, signature fields, and witness requirements if needed.

A Statement of Information Form differs significantly from a Release of Information Form, though both handle personal data. While a Statement of Information Form collects and verifies details about individuals or businesses, a Release Form authorizes the sharing of existing information with specific parties.

• Purpose: Statement Forms gather new information for verification and compliance, while Release Forms permit the transfer of existing data.
• Timing: Statement Forms are typically completed at the start of a business relationship; Release Forms come into play when sharing information with third parties.
• Legal Effect: Statement Forms create a record of facts and declarations; Release Forms provide legal permission to share protected information.
• Duration: Statement Forms remain as permanent records, while Release Forms usually have specific time limits or purposes.