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A Statement of Information Form is a mandatory legal document that companies in India must file with the Registrar of Companies (ROC) to report key details about their business. It includes essential information like the company's registered address, director details, shareholding patterns, and any significant changes in company structure.

Business owners typically submit this form annually as part of their compliance requirements under the Companies Act, 2013. The form helps maintain transparency in corporate governance and allows regulatory authorities to keep track of important company changes. Failing to file it can result in penalties and affect a company's good standing with the ROC.

File your Statement of Information Form with the ROC within 60 days of your company's annual general meeting. This timing aligns with the end of each financial year when you update shareholders and stakeholders about company performance and changes. The form becomes especially important after major corporate events like changing your registered office, appointing new directors, or modifying your share capital structure.

Submit this form immediately when relocating your business premises, updating board composition, or restructuring ownership patterns. Regular filing helps avoid hefty penalties under the Companies Act and maintains your company's compliant status. Many banks and investors also request recent Statement of Information Forms during due diligence processes.

• Basic Annual Form: The standard Statement of Information Form filed yearly with company financials, listing core details about directors, registered office, and share capital
• Change Notification Form: A modified version submitted when reporting specific changes like new director appointments or office relocations
• Consolidated Form: Used by company groups to report information about multiple subsidiary companies together
• Simplified Form: A streamlined version for small companies and one-person companies with fewer reporting requirements
• Foreign Company Form: Special variant for multinational companies' Indian subsidiaries, including additional details about foreign shareholding and control

• Company Directors: Legally responsible for ensuring accurate filing of Statement of Information Forms and certifying the information provided
• Company Secretary: Prepares and maintains the form, gathers required information, and ensures timely submission to authorities
• Registrar of Companies: Reviews and processes the forms, maintains official records, and enforces compliance requirements
• Legal Advisors: Guide companies on proper completion and help ensure compliance with Companies Act requirements
• Shareholders: Can access these forms to verify company information and track corporate governance

• Company Details: Gather your CIN number, registered office address, and contact information
• Director Information: Compile current director details, including DIN numbers, residential addresses, and appointment dates
• Share Capital Data: Document your authorized and paid-up capital, shareholding patterns, and recent transfers
• Corporate Changes: Note any modifications to company structure, management, or registered office in the past year
• Supporting Documents: Collect board resolutions, AGM minutes, and other relevant corporate records
• Digital Signatures: Ensure authorized signatories have valid DSC for form submission

• Company Identification: Full legal name, CIN, registered office address, and incorporation date
• Director Details: Names, DIN numbers, tenure, and contact information of all current directors
• Capital Structure: Authorized, issued, and paid-up capital details with shareholding patterns
• Business Activities: Main business activities and any changes in company objectives
• Corporate Changes: Details of any alterations to management, registered office, or share capital
• Declaration Section: Certification of information accuracy with digital signatures of authorized persons
• Attachments List: Index of supporting documents and board resolutions

The Statement of Information Form differs significantly from the Confirmation Statement, though both deal with company reporting. While they share some overlapping elements, their purposes and requirements are distinct under Indian company law.

• Timing and Frequency: Statement of Information Forms are filed within 60 days of the AGM, while Confirmation Statements are submitted annually on a fixed date based on incorporation
• Information Scope: Statement of Information Forms focus on reporting specific changes and updates, while Confirmation Statements verify and confirm existing company information
• Legal Implications: Statement of Information Forms actively report modifications, requiring detailed explanations of changes. Confirmation Statements simply validate current records
• Filing Requirements: Statement of Information Forms need supporting documents for reported changes, whereas Confirmation Statements typically require minimal additional documentation