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Statement of Information Form
I need a Statement of Information Form for a residential property sale in Victoria, Australia, including details on the property's title, zoning, and any applicable restrictions or notices. The form should comply with local regulations and provide clear, concise information for potential buyers.
What is a Statement of Information Form?
A Statement of Information Form collects key details about a business or individual for legal and administrative purposes in Australia. It captures essential information like business names, ownership structures, directors' details, and registered addresses - helping maintain accurate records with government agencies like ASIC.
This form plays a vital role when registering new businesses, updating company information, or complying with regulatory requirements. It helps prevent confusion between similarly named entities and ensures transparency in business operations. Most Australian states require these forms to be updated within specific timeframes when important company details change.
When should you use a Statement of Information Form?
Your business needs a Statement of Information Form when registering with ASIC, making changes to company details, or updating critical information. This includes situations like appointing new directors, changing your registered office address, or modifying shareholding structures.
File this form within 28 days of any significant company changes to maintain compliance with Australian regulations. It's particularly important during major business transitions such as mergers, restructures, or when expanding operations interstate. Many banks and business partners also request this documentation to verify your company's current status and leadership.
What are the different types of Statement of Information Form?
- Account Statement Form: Used for detailed financial reporting and transaction history verification with ASIC and other regulatory bodies
- Statement Form: Standard version for general company information updates and annual reporting requirements
- Affidavit Of Financial Support: Specialized version for guaranteeing financial obligations in business transactions
- Acknowledgement Statement For Policy: Confirms understanding and acceptance of company policies and procedures
- Electronic Signature Agreement Statement: Validates digital signatures for online submission of company documents
Who should typically use a Statement of Information Form?
- Company Directors: Responsible for ensuring Statement of Information Forms are accurate and submitted on time to ASIC
- Company Secretaries: Usually handle the preparation and filing of these forms, maintaining corporate compliance records
- Legal Counsel: Review and verify form contents, especially during significant corporate changes or restructuring
- ASIC Officers: Process and maintain these forms as part of Australia's corporate registry system
- Business Partners: Often request access to verify company details before entering significant contracts or partnerships
- Financial Institutions: Use these forms to confirm company details when providing financial services or loans
How do you write a Statement of Information Form?
- Company Details: Gather current ACN/ABN, registered business name, and trading names
- Address Information: Collect registered office address and principal place of business details
- Leadership Data: List all directors' and secretaries' full names, dates of birth, and residential addresses
- Share Structure: Document current shareholding details, including share classes and distribution
- Supporting Documents: Prepare copies of ASIC certificates and previous company statements
- Digital Access: Set up ASIC Connect portal access for online submission
- Verification Process: Review all information with relevant stakeholders before submission
What should be included in a Statement of Information Form?
- Company Identification: Full legal name, ACN/ABN, and any registered business names
- Declaration Section: Statement confirming information accuracy under Corporations Act 2001
- Office Details: Registered office address and principal place of business
- Officer Information: Complete details of all directors, secretaries, and key personnel
- Share Structure: Details of share classes, numbers, and ownership distribution
- Ultimate Holdings: Information about parent companies or controlling entities
- Authorisation Block: Signature section for authorised officer with date and position title
- Contact Information: Details for correspondence and regulatory notifications
What's the difference between a Statement of Information Form and a Declaration Form?
A Statement of Information Form differs significantly from a Declaration Form in several key aspects, though both are important for Australian business compliance. While Statement of Information Forms focus on maintaining current company details with ASIC, Declaration Forms serve a broader purpose for various legal attestations.
- Purpose and Scope: Statement of Information Forms specifically update corporate registry information, while Declaration Forms can cover any formal statement under oath
- Legal Requirements: Statement of Information Forms must be filed annually or within 28 days of changes, whereas Declaration Forms are used as needed for specific circumstances
- Information Detail: Statement of Information Forms require comprehensive company structure details, while Declaration Forms typically focus on specific facts or circumstances
- Usage Context: Statement of Information Forms are primarily for ASIC compliance, while Declaration Forms serve multiple purposes across different legal and business contexts
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