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Statement of Information Form
I need a Statement of Information Form for a newly registered corporation in Canada, detailing the names and addresses of directors and officers, the registered office address, and the principal business activities of the corporation.
What is a Statement of Information Form?
A Statement of Information Form lets Canadian businesses keep their corporate records current with provincial registries. Companies must file this form annually to confirm or update key details like their business address, director information, and ownership structure.
In provinces like British Columbia and Ontario, these forms help maintain transparency and compliance with the Business Corporations Act. Missing the filing deadline can result in penalties or even the administrative dissolution of your corporation, so many businesses schedule this important task alongside their annual report and tax filings.
When should you use a Statement of Information Form?
File your Statement of Information Form right after incorporating your business in Canada, then update it annually on your anniversary date. Most provinces require this filing within 60 days of any major changes to your company's structure, like moving your head office or appointing new directors.
Submit this form when opening business bank accounts, applying for loans, or entering significant contracts - these partners often need proof of your current corporate status. Missing these filings can complicate important business deals and lead to penalties from provincial registries, so mark your calendar for both annual and change-triggered submissions.
What are the different types of Statement of Information Form?
- Statement Form: Basic version used for general corporate updates and annual filings with provincial registries
- Account Statement Form: Specialized variant for reporting financial accounts and banking relationships
- Financial Affidavit: Enhanced version with detailed financial disclosures for legal proceedings
- Affidavit Of Financial Support: Version focused on documenting financial guarantees and support commitments
- Statement Consent Passport Minor: Specialized form for parental authorization in passport matters
Who should typically use a Statement of Information Form?
- Corporate Officers: Responsible for preparing and filing the Statement of Information Form annually, ensuring accuracy of company details
- Company Directors: Must verify their personal information and consent to inclusion in the filing
- Corporate Lawyers: Review and advise on form completion, especially during major corporate changes
- Provincial Registries: Receive, process, and maintain these filings as official records
- Business Partners: Often request access to verify current corporate status before significant transactions
- Compliance Officers: Monitor filing deadlines and maintain corporate records
How do you write a Statement of Information Form?
- Corporate Details: Gather current business name, registration number, and incorporation date from your articles
- Address Information: Confirm head office location and mailing address for official correspondence
- Director Data: Compile full legal names, addresses, and positions of all current directors
- Business Activities: List your main business activities and any significant changes from last filing
- Ownership Structure: Document major shareholders and any recent ownership changes
- Filing Timeline: Check your anniversary date and ensure submission within required deadlines
- Digital Platform: Use our automated system to generate a legally compliant form with all required elements
What should be included in a Statement of Information Form?
- Corporate Identification: Legal business name, incorporation number, and jurisdiction of registration
- Office Information: Physical and mailing addresses for the registered office and records office
- Director Details: Full legal names, residential addresses, and start dates of all directors
- Business Description: Primary business activities and NAICS codes
- Ownership Declaration: Names and addresses of major shareholders holding over 25% of shares
- Certification Section: Statement of truth and accuracy, with authorized signatory details
- Declaration Date: Filing date and corporate anniversary reference
- Digital Compliance: Our platform automatically includes all these elements in the correct format
What's the difference between a Statement of Information Form and a Disclosure Statement?
While both documents deal with organizational information, a Statement of Information Form differs significantly from a Disclosure Statement in several key ways:
- Filing Purpose: Statement of Information Forms are mandatory annual corporate filings to maintain good standing with provincial registries, while Disclosure Statements reveal specific information about transactions, risks, or financial conditions
- Update Frequency: Statement of Information Forms require annual filing plus updates for major changes, whereas Disclosure Statements are event-driven documents created as needed
- Legal Requirements: Statement of Information Forms follow strict corporate registry formats and deadlines, while Disclosure Statements vary based on the specific disclosure requirements of different situations
- Information Scope: Statement of Information Forms focus on basic corporate details like address and directors, while Disclosure Statements typically contain detailed transaction-specific or risk-related information
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