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A Statement of Information Form helps South African businesses maintain accurate public records by declaring key details about their company structure and operations. It captures essential information like director names, registered addresses, share capital, and major business activities that must be filed with the Companies and Intellectual Property Commission (CIPC).

Companies need to submit this form within 30 days of any significant changes to their business details, helping regulators and stakeholders access up-to-date information. It's particularly important when updating ownership details, changing business locations, or modifying company officer information under the Companies Act 71 of 2008.

Your business needs to file a Statement of Information Form when making significant changes to company details tracked by the CIPC. This includes appointing new directors, changing your registered office address, updating shareholder information, or modifying your company's main business activities.

Submit this form within 30 days of any such changes to maintain compliance with the Companies Act. Filing promptly helps protect your business from penalties, ensures seamless transactions with banks and suppliers, and maintains your company's good standing. It's especially crucial when seeking funding, entering major contracts, or during annual reporting periods.

• Account Statement Form: Focuses on financial reporting and transaction histories, commonly used for banking and accounting compliance.
• Acknowledgement Statement For Policy: Documents employee understanding of company policies and procedures, essential for HR records.
• Confidentiality Agreement: Standard version protecting sensitive business information during general commercial dealings.
• Vendor Confidentiality Agreement: Specialized version for supplier relationships and third-party contractors.
• Confidentiality And Non Disclosure Agreement: Comprehensive version combining confidentiality with specific non-disclosure provisions.

• Company Directors: Responsible for signing and certifying the accuracy of Statement of Information Forms, with legal accountability for the details provided.
• Company Secretaries: Prepare and submit the forms, maintain compliance records, and ensure timely updates with the CIPC.
• Legal Practitioners: Review and advise on form completion, especially during complex corporate changes or restructuring.
• CIPC Officials: Process and verify submitted forms, maintain public records, and ensure compliance with the Companies Act.
• Stakeholders: Banks, investors, and business partners who rely on these forms to verify company information for transactions.

• Company Details: Gather your registration number, trading name, and registered office address from CIPC records.
• Director Information: Collect full names, ID numbers, and contact details of all current directors and officers.
• Share Structure: Document current shareholding details, including share classes and numbers issued.
• Business Activities: List your main business operations and any significant changes in company focus.
• Supporting Documents: Prepare copies of board resolutions or minutes approving any reported changes.
• Digital Platform: Use our automated system to generate a legally compliant form, ensuring all CIPC requirements are met.

• Company Identification: Full legal name, registration number, and trading names as registered with CIPC.
• Business Details: Principal office address, contact information, and nature of business activities.
• Leadership Structure: Names, ID numbers, and addresses of all directors and prescribed officers.
• Share Information: Details of authorized and issued shares, including different classes if applicable.
• Declaration Section: Certification of accuracy signed by an authorized representative.
• Date and Timing: Filing date and effective date of any reported changes.
• Supporting Attachments: Referenced documents proving reported changes.

A Statement of Information Form differs significantly from a Confirmation Statement in several key ways. While both documents relate to company records, they serve distinct purposes in South African business administration.

• Timing and Triggers: Statement of Information Forms are filed when specific changes occur, while Confirmation Statements are annual submissions confirming existing information remains accurate.
• Content Scope: Statement forms detail specific changes to company structure or operations, whereas Confirmation Statements provide a comprehensive overview of all company information.
• Legal Requirements: Statement forms must be filed within 30 days of changes, while Confirmation Statements follow a fixed annual schedule.
• Processing Impact: Statement forms actively update CIPC records, but Confirmation Statements verify current information without making changes.