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A Statement of Information Form helps Swiss authorities track and verify key details about companies operating in Switzerland. This official document records essential business information like ownership structure, board members, authorized signatories, and the company's registered address.

Under Swiss commercial law, companies must submit this form to their local commercial registry when registering a new business or updating important corporate changes. It plays a crucial role in maintaining transparency and preventing fraud by creating a clear paper trail of who controls and represents Swiss businesses. The canton's commercial registry office uses these details to keep the public record accurate and up-to-date.

You need to file a Statement of Information Form when starting a new business in Switzerland or making significant changes to an existing company. This includes situations like adding or removing board members, changing your company's name or address, updating authorized signatories, or modifying share capital structure.

Swiss law requires submitting this form to your local commercial registry within three months of any major corporate change. Filing promptly helps protect your business interests by maintaining accurate public records and ensuring legal compliance. It's especially important when seeking business loans, entering contracts, or proving your authority to act on behalf of the company.

• Affidavit Statement Of Truth: Core version for verifying company facts under oath, commonly used for legal proceedings
• Statement Affidavit: Detailed format for complex corporate declarations, includes witness attestation
• Confidentiality Agreement Statement: Specialized version protecting sensitive business information
• Conflict Of Interest Declaration Form For Employees: Focused on internal governance and employee disclosures
• Form For Parental Consent For Passport: Simplified version for personal identity verification and travel documentation

• Business Owners & Entrepreneurs: Must file when starting new companies or making significant changes to existing ones
• Board Members: Required to verify and sign off on company information, particularly during leadership changes
• Commercial Registry Officers: Review and process forms to maintain official records at cantonal level
• Corporate Lawyers: Help prepare and verify statements, ensuring compliance with Swiss regulations
• Company Secretaries: Manage submission timing and coordinate updates across departments
• Authorized Signatories: Must be listed and updated to maintain legal authority to act for the company

• Company Details: Gather current registration number, official name, and registered address
• Leadership Information: Compile full names and addresses of all board members and authorized signatories
• Ownership Structure: Document shareholder information and capital distribution details
• Supporting Documents: Collect meeting minutes approving changes and relevant certificates
• Authentication: Prepare notarized signatures from authorized representatives
• Translation Requirements: Check if documents need official translation into German, French, or Italian
• Filing Timeline: Note submission deadlines based on type of change being reported

• Company Identification: Full legal name, UID number, and registered office address
• Purpose Statement: Clear description of business activities and any recent changes
• Management Details: Names, nationalities, and residences of all board members and directors
• Signatory Rights: Specific signing authorities and representation powers
• Capital Structure: Share capital amount, number of shares, and types of shares issued
• Declaration Section: Affirmation of accuracy and completeness under Swiss law
• Authentication Block: Space for notarized signatures and official stamps
• Filing References: Commercial registry office details and submission date

The Statement of Information Form is often confused with the Confirmation Statement, but they serve distinct purposes in Swiss business law. While both documents deal with company information, they function differently in practice.

• Timing and Frequency: Statement of Information Forms are filed when specific changes occur, while Confirmation Statements must be submitted annually regardless of changes
• Content Scope: Statement forms focus on reporting specific modifications to company structure or leadership, whereas Confirmation Statements verify all existing information remains accurate
• Legal Impact: Statement forms actively update the commercial registry, while Confirmation Statements simply verify current records
• Processing Requirements: Statement forms typically need notarization and supporting documentation, but Confirmation Statements usually don't require additional authentication
• Response Timeline: Changes via Statement forms must be filed within three months, while Confirmation Statements follow a fixed annual schedule