The Statement of Earnings Form is a crucial document required under New Zealand employment law that must be provided to employees with each wage or salary payment. This document is mandatory for all employment relationships and serves multiple purposes: it provides transparency in wage payments, helps employers maintain proper records as required by the Employment Relations Act 2000, and assists employees in understanding their pay calculations and deductions. The form must include specific information such as gross earnings, tax and other deductions, and leave entitlements, while complying with various legislation including the Wages Protection Act 1983, Tax Administration Act 1994, and Privacy Act 2020. Statement of Earnings Forms are essential for tax records, audit trails, and ensuring both employers and employees have clear documentation of payments and deductions.
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1. Employee Information: Employee's full name, employee ID number, and tax code
2. Employer Information: Company name, address, and IRD number
3. Pay Period Details: Start and end dates of the pay period, payment date, and pay frequency
4. Hours Worked: Regular hours, overtime hours, and rate of pay for each
5. Gross Earnings: Total earnings before deductions, broken down by type (regular pay, overtime, allowances)
6. Statutory Deductions: PAYE tax, ACC levies, Student loan payments if applicable
7. Net Pay: Final payment amount after all deductions
8. Leave Balances: Current annual leave, sick leave, and other leave entitlements
1. KiwiSaver Contributions: Include when employee is enrolled in KiwiSaver, showing employee and employer contributions
2. Additional Allowances: Include when employee receives special allowances (meal, travel, tool allowances etc.)
3. Bonuses/Commission: Include for employees who receive performance-based pay or commission
4. Deductions Summary YTD: Year-to-date summary of all deductions made
5. Earnings Summary YTD: Year-to-date summary of all earnings
6. Additional Leave Types: Include for special leave types like long service leave or time in lieu
7. Union Fees: Include when employee has authorized union fee deductions
8. Court-Ordered Deductions: Include when there are court-ordered payments such as child support
1. Payment Summary: Detailed breakdown of payment including bank account details and payment method
2. Hours Breakdown: Detailed timesheet information including different pay rates if applicable
3. Leave History: Record of leave taken in the current year and remaining entitlements
Relevant legal definitions
Clauses
Relevant Industries
Agriculture
Mining
Manufacturing
Construction
Retail Trade
Hospitality
Transport
Information Technology
Financial Services
Professional Services
Education
Healthcare
Arts and Recreation
Public Administration
Not-for-Profit
Real Estate
Telecommunications
Energy
Environmental Services
All Other Industries
Relevant Teams
Payroll
Human Resources
Finance
Accounting
Administration
Operations
Management
Relevant Roles
Payroll Manager
Payroll Officer
HR Manager
HR Administrator
Finance Manager
Accountant
Bookkeeper
Office Manager
Financial Controller
HR Director
Chief Financial Officer
Payroll Administrator
HR Coordinator
Finance Officer
Accounts Clerk
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