Risk Assessment Policy

Risk Assessment Policy Template for Denmark

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Document background

The Risk Assessment Policy serves as a foundational document for organizations operating in Denmark to establish and maintain systematic risk management practices. It is designed to ensure compliance with the Danish Working Environment Act and related regulations while providing practical guidance for risk identification and management. This document becomes necessary when organizations need to formalize their approach to risk assessment, demonstrate regulatory compliance, or establish consistent risk management practices across their operations. The policy typically includes detailed procedures for conducting risk assessments, roles and responsibilities, documentation requirements, and review processes, all aligned with Danish legal requirements and industry best practices. It is particularly important for organizations seeking to maintain a robust workplace safety system and those requiring formal risk management procedures for regulatory or operational purposes.

Suggested Sections

1. Purpose and Scope: Defines the overall purpose of the policy and its application scope within the organization

2. Legal Framework and Compliance: References to relevant Danish legislation and regulatory requirements, including the Working Environment Act

3. Definitions: Clear definitions of key terms used throughout the policy, including risk types and assessment terminology

4. Roles and Responsibilities: Detailed outline of responsibilities for management, safety representatives, and employees in the risk assessment process

5. Risk Assessment Methodology: Step-by-step methodology for identifying, analyzing, and evaluating risks

6. Risk Categories: Classification and description of different risk types to be assessed

7. Assessment Frequency and Triggers: Timing and circumstances that require risk assessments to be conducted or updated

8. Documentation Requirements: Standards for recording and maintaining risk assessment records

9. Review and Monitoring: Procedures for regular review of risk assessments and monitoring of control measures

10. Training Requirements: Training requirements for staff involved in risk assessment processes

11. Reporting and Communication: Procedures for reporting risk assessment findings and communicating with stakeholders

Optional Sections

1. Industry-Specific Risk Considerations: Additional risk assessment requirements specific to certain industries (e.g., manufacturing, healthcare, construction)

2. Remote Work Risk Assessment: Specific procedures for assessing risks related to remote work arrangements

3. Environmental Risk Assessment: Additional section for organizations requiring specific environmental risk considerations

4. Digital Security Risks: Specific section for organizations with significant digital assets and cybersecurity concerns

5. Special Workplace Conditions: Assessment procedures for special workplace conditions like night work or lone working

6. Contractor Risk Management: Procedures for assessing and managing risks related to contractors and temporary workers

Suggested Schedules

1. Risk Assessment Template: Standard template for conducting and documenting risk assessments

2. Risk Matrix: Template for risk evaluation including likelihood and consequence scales

3. Control Measure Checklist: Checklist of standard control measures for common risks

4. Review Schedule: Timeline for periodic reviews of different risk categories

5. Incident Report Form: Template for reporting incidents that may trigger risk assessment reviews

6. Risk Register Template: Template for maintaining an ongoing register of identified risks and their controls

7. Emergency Response Procedures: Procedures to be followed in case of identified high-risk events

8. Training Matrix: Matrix showing required training levels for different roles in risk assessment

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