Raw Material Supplier Risk Assessment

Raw Material Supplier Risk Assessment Template for Denmark

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Document background

The Raw Material Supplier Risk Assessment is a critical document used in Danish business operations to evaluate and manage risks associated with raw material suppliers. It is essential for companies operating under Danish jurisdiction who need to ensure their supply chain meets local and EU regulatory requirements. The document should be used when onboarding new raw material suppliers or conducting periodic reviews of existing suppliers. It encompasses comprehensive risk evaluation across multiple dimensions including quality, environmental compliance, workplace safety, and supply chain security. The assessment helps organizations comply with Danish regulations such as the Product Safety Act (Produktsikkerhedsloven) and Environmental Protection Act (Miljøbeskyttelsesloven), while also addressing EU-wide requirements like REACH and GDPR. This document is particularly crucial in industries where raw material quality and compliance directly impact product safety and regulatory conformity.

Suggested Sections

1. Parties: Identification of the assessing organization and the supplier being assessed

2. Background: Context of the assessment, including the raw materials being supplied and their intended use

3. Definitions: Key terms used throughout the assessment document

4. Supplier Profile: Detailed information about the supplier's business, including company history, size, location, and core operations

5. Raw Material Specifications: Detailed technical specifications of the raw materials being supplied

6. Supply Chain Overview: Description of the complete supply chain from source to delivery

7. Quality Management Systems: Assessment of supplier's quality control processes and certifications

8. Environmental Compliance: Evaluation of environmental practices and compliance with regulations

9. Health and Safety Standards: Assessment of workplace safety measures and compliance with health regulations

10. Risk Identification: Systematic identification of potential risks in supply, quality, and compliance

11. Risk Analysis and Evaluation: Detailed analysis of identified risks and their potential impact

12. Risk Mitigation Measures: Proposed or existing measures to address identified risks

13. Monitoring and Review Process: Procedures for ongoing monitoring and periodic review of risk assessment

Optional Sections

1. Chemical Safety Assessment: Additional section for suppliers of chemical raw materials, including detailed safety protocols and handling procedures

2. Food Safety Compliance: Required for food-grade raw materials, covering specific food safety standards and certifications

3. Ethical Sourcing Assessment: For materials from regions with known ethical sourcing concerns or when required by company policy

4. Transportation Risk Assessment: Detailed analysis of transportation risks when dealing with hazardous or sensitive materials

5. Financial Stability Assessment: In-depth financial risk assessment for critical suppliers or high-value contracts

6. Business Continuity Planning: Assessment of supplier's backup plans and resilience measures for critical materials

7. Sustainability Assessment: Evaluation of supplier's sustainability practices when relevant to procurement policies

Suggested Schedules

1. Schedule A - Technical Specifications: Detailed technical specifications and quality parameters for the raw materials

2. Schedule B - Compliance Certificates: Copies of relevant quality, safety, and environmental certifications

3. Schedule C - Risk Assessment Matrix: Detailed risk scoring and evaluation matrices

4. Schedule D - Testing Requirements: Specific testing protocols and acceptance criteria

5. Schedule E - Audit Checklist: Standard checklist for supplier audits and assessments

6. Appendix 1 - Supporting Documentation: Additional documentation provided by supplier including permits and licenses

7. Appendix 2 - Historical Performance Data: Previous supply performance and quality metrics if available

8. Appendix 3 - Emergency Response Procedures: Procedures for handling emergency situations and material-specific incidents

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