Event Feedback Form

Event Feedback Form Template for Denmark

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Document background

The Event Feedback Form is a essential tool for organizations operating in Denmark who need to gather participant feedback while maintaining compliance with both EU GDPR and Danish data protection laws. This document should be used following any event where formal feedback collection is desired, incorporating structured questions about the event experience while ensuring proper data protection measures are in place. The form includes mandatory GDPR compliance elements such as explicit consent mechanisms, data processing notices, and clear purpose statements. Organizations should customize the Event Feedback Form based on their specific event type while maintaining the core legal requirements under Danish jurisdiction. This document is particularly crucial for maintaining quality control, improving future events, and gathering marketing insights while protecting participant privacy rights.

Suggested Sections

1. Data Controller Information: Contact details and identity of the organization collecting the feedback (required under GDPR)

2. Purpose Statement: Clear explanation of why the feedback is being collected and how it will be used

3. Event Details: Basic information about the event including date, location, and type of event

4. Participant Information: Essential contact details of the respondent (with clear marking of optional fields)

5. Event Experience Questions: Core feedback questions about the event experience

6. Rating Scales: Quantitative evaluation sections using standardized rating scales

7. Data Processing Notice: GDPR-compliant explanation of how the collected data will be processed and stored

8. Consent Declaration: Clear consent statement for data collection and processing, with opt-in checkboxes

Optional Sections

1. Future Communications Opt-in: Optional section for participants to agree to receive future event information or marketing materials

2. Photo/Video Usage Consent: Additional consent section if photos/videos were taken at the event

3. Improvement Suggestions: Open-ended section for detailed feedback and improvement suggestions

4. Demographic Information: Optional collection of demographic data for analysis purposes

5. Third-Party Sharing Notice: Include if feedback data will be shared with third parties or event partners

Suggested Schedules

1. Privacy Policy: Detailed privacy policy document referenced in the main form

2. Rating Scale Definitions: Detailed explanations of rating scales used in the feedback form

3. Terms of Participation: Any specific terms related to providing feedback and participating in future research

4. Data Processing Agreement: If applicable, details of how data will be processed and stored

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