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Termination Of Services Letter
1. Sender and Recipient Details: Full company names, addresses, and relevant reference numbers for both parties
2. Date: The date when the termination letter is issued
3. Subject Line: Clear identification that this is a termination notice, including relevant contract/service reference
4. Service Identification: Specific details of the services being terminated, including original agreement date and reference
5. Termination Statement: Clear statement of termination and the specific effective date
6. Notice Period: Confirmation of the notice period being given and how it aligns with the original agreement
7. Outstanding Obligations: Statement regarding any remaining payments, deliverables, or obligations that need to be fulfilled
8. Return of Property: Instructions regarding the return of any materials, equipment, or confidential information
9. Signature Block: Space for authorized signatory's name, title, and signature
1. Reason for Termination: Include when it's beneficial or required to state the reason for termination, particularly in cases of breach or when specified in the original agreement
2. Transition Arrangements: Required when there needs to be a handover process or specific steps for service transition
3. Future Cooperation: Optional positive statement about potential future business relations, when the termination is amicable
4. Legal Reservations: Include when there are ongoing disputes or potential claims to be preserved
5. Confidentiality Reminder: Include when there are specific confidentiality obligations that survive termination
6. Contact Person: Include when specific individuals need to be designated for handling the termination process
1. Original Service Agreement: Copy or reference to the original service agreement being terminated
2. Outstanding Deliverables List: Detailed list of any remaining work or deliverables to be completed before termination
3. Asset Register: List of any properties or materials to be returned or transferred
4. Final Invoice: If applicable, final billing or payment reconciliation document
5. Handover Protocol: When relevant, document outlining the transition process and responsibilities
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