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House Contract Cancellation Letter
1. Sender's Details: Full name, current address, and contact information of the tenant
2. Date: The date when the cancellation letter is written
3. Recipient's Details: Landlord's or property management company's full name and address
4. Property Reference: Clear identification of the rental property including full address and any reference numbers
5. Contract Reference: Reference to the original rental agreement including its date
6. Formal Notice of Cancellation: Clear statement of intent to terminate the rental agreement
7. Termination Date: Specific date when the tenancy will end, ensuring compliance with notice period requirements
8. Key Handover: Proposed date and method for returning keys
9. Closing: Professional closing, signature, and printed name of the tenant
1. Reason for Cancellation: Include when the reason might affect the notice period or when required by specific circumstances (e.g., job relocation, property defects)
2. Deposit Return Request: Include when requesting the return of security deposit, specifying bank account details
3. Property Inspection: Include when proposing specific dates for final inspection
4. Forwarding Address: Include when moving to a new address and requiring future correspondence
5. Outstanding Repairs: Include when there are maintenance issues that need documentation
6. Utility Arrangements: Include when specifying arrangements for final utility readings and account closures
1. Original Tenancy Agreement: Copy of the original rental contract for reference
2. Property Condition Documentation: Photos or documentation of the property's current condition
3. Utility Account Information: List of utility accounts and latest statements
4. Maintenance Records: Documentation of any relevant maintenance or repairs during tenancy
5. Proof of Delivery: If sent by registered mail, tracking information or delivery confirmation
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