The Termination Of Services Letter is a crucial document in Maltese employment relations, used to formally document the end of an employment relationship. It must be drafted in accordance with the Employment and Industrial Relations Act (EIRA) and related Maltese employment legislation, incorporating mandatory notice periods and required information as per local regulations. This document is essential whether the termination is due to redundancy, performance issues, mutual agreement, or other reasons. The letter serves multiple purposes: it provides legal documentation of the termination, clarifies final payments and obligations, outlines the return of company property, and may include references to continuing obligations such as confidentiality. Given Malta's position within the EU, the document must also align with relevant EU employment directives while maintaining compliance with specific Maltese legal requirements.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name, address, and position within the company
3. Subject Line: Clear indication that this is a termination of services letter
4. Opening Statement: Direct statement confirming the termination of employment and reference to any prior discussions or warnings
5. Effective Date: Clear specification of the last working day and notice period details
6. Reason for Termination: Brief explanation of the grounds for termination in accordance with Maltese law
7. Final Payment Details: Information about final salary, outstanding leave, and any other payments due
8. Company Property: List of company items to be returned and deadline for return
9. Closing Statement: Professional conclusion including any appreciation for service where appropriate
10. Signature Block: Space for authorized signatory's name, position, and signature
1. Redundancy Package Details: Include when termination is due to redundancy, outlining any additional compensation or support
2. Non-Compete Reminder: Include if the employee's contract contains non-compete or confidentiality clauses that survive termination
3. Handover Instructions: Include when there are specific projects or responsibilities that need to be transferred
4. Reference Offer: Include when the company is willing to provide future employment references
5. Outplacement Support: Include when the company is offering career transition services
6. Appeal Rights: Include when the termination circumstances grant the employee the right to appeal under Maltese law
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Benefits Termination Summary: Overview of how various benefits will be handled post-termination
4. Handover Document Template: Standard template for documenting handover of responsibilities
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Financial Services
Information Technology
Manufacturing
Retail
Healthcare
Professional Services
Tourism and Hospitality
Education
Construction
Transportation and Logistics
Telecommunications
Real Estate
Gaming and iGaming
Maritime Services
Professional Services
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Operations
Administration
Corporate Secretariat
Employee Relations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Chief Executive Officer
Managing Director
HR Business Partner
Operations Manager
Chief Human Resources Officer
Employment Law Specialist
HR Administrator
Office Manager
Company Secretary
Compliance Officer
Personnel Manager
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