The End of Lease Form is a crucial document used in Malta to formally document the termination of lease agreements and ensure compliance with local property laws. This form is required when concluding both residential and commercial lease agreements, serving as evidence that all termination procedures have been properly followed according to Maltese legislation, particularly the Private Residential Leases Act 2020 and relevant provisions of the Civil Code. The document includes essential information about the property handover, final inspections, utility readings, and security deposit settlements. It protects both landlords and tenants by clearly documenting the condition of the property at lease end, confirming the return of keys, and recording any final financial settlements. The form must be completed and signed by all relevant parties, with copies potentially required for submission to the Housing Authority depending on the lease type.
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1. Parties: Identification of landlord and tenant(s), including full names, ID numbers, and contact details
2. Property Details: Full address and description of the leased property
3. Original Lease Information: Reference to the original lease agreement, including date of commencement and Housing Authority registration number
4. Termination Details: Date of lease termination, confirmation of notice period compliance, and agreed handover date
5. Property Condition: Declaration of property condition compared to initial state, subject to inspection findings
6. Utility Readings: Final meter readings for electricity, water, and gas services
7. Security Deposit: Details of security deposit amount and agreed deductions if any
8. Key Return: Confirmation of return of all keys and access devices
9. Final Settlement: Details of any outstanding payments or refunds between parties
1. Forwarding Address: New contact details for tenant - include when tenant is moving to a new address in Malta
2. Early Termination Details: Include when lease is being terminated before the original end date
3. Damages Assessment: Include when there are specific damages to be documented beyond normal wear and tear
4. Third Party Declarations: Include when property agents or property managers are involved in the termination process
5. Tax Declaration: Include when specific tax-related confirmations are required by either party
1. Property Inspection Report: Detailed checklist of property condition and any damage noted during final inspection
2. Photographic Evidence: Dated photographs of property condition at handover
3. Utility Bills: Copies of final utility bills and proof of payment
4. Deposit Calculation Sheet: Detailed breakdown of any deductions from security deposit
5. Handover Inventory: List of items included in property and their condition at handover
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