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Termination Letter For Poor Performance Template for Denmark

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Termination Letter For Poor Performance

Document background
The Termination Letter For Poor Performance is a crucial document used in Danish employment contexts when an employer needs to formally end an employment relationship due to documented performance issues. This document is typically used after previous attempts to improve performance have been unsuccessful, including formal warnings and performance improvement plans. It must comply with Danish employment law, particularly the Funktionærloven and relevant collective agreements, while clearly stating the grounds for termination, notice period, and final arrangements. The letter serves as an official record of the termination decision and protects the employer's interests by documenting the performance-based reasons for termination, while ensuring the employee's rights under Danish law are respected.
Suggested Sections

1. Header and Date: Company letterhead, date, and employee's contact information

2. Formal Termination Statement: Clear statement of employment termination and the effective date

3. Legal Basis: Reference to relevant employment contract terms and Danish employment law provisions

4. Performance Issues: Brief but specific summary of performance issues that led to termination

5. Previous Warnings: Reference to prior documented warnings, performance improvement plans, and meetings

6. Notice Period: Details of the notice period as per Danish law and employment contract

7. Final Arrangements: Information about final salary, unused vacation pay, and company property return

8. Closing: Professional closing statement with contact information for HR-related questions

Optional Sections

1. Garden Leave: Include if employee is to be placed on garden leave during notice period

2. Severance Package: Include if additional severance payment or benefits are being offered

3. Non-Compete Reminder: Include if employment contract contains post-employment restrictions

4. Outplacement Support: Include if company is offering career transition assistance

5. Union Representative: Include if employee is entitled to union representation during the process

Suggested Schedules

1. Performance Review Summary: Summary of relevant performance reviews and evaluations

2. Warning Letters: Copies of previous formal warnings issued

3. Performance Improvement Plan: Documentation of performance improvement plans and outcomes

4. Meeting Minutes: Records of performance-related meetings and discussions

5. Handover Instructions: Template for documenting ongoing work and responsibilities

Authors

Relevant legal definitions















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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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