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Order Cancellation Letter To Customer
1. Letter Header: Company letterhead, date, customer's contact details, and reference numbers
2. Subject Line: Clear indication that this is an Order Cancellation Confirmation
3. Order Details: Specific details of the order being cancelled including order number, date, and items
4. Cancellation Confirmation: Clear statement confirming the cancellation and its effective date
5. Refund Information: Details about any refund, including amount, method, and expected timing
6. Return Instructions: If applicable, clear instructions for returning any goods already received
1. Alternative Options: Suggested alternatives or replacement products if the cancellation is due to stock issues
2. Cancellation Fee Notice: Include only if applicable under Danish law and contract terms
3. Future Purchase Incentive: Optional goodwill gesture such as a discount on future purchases
4. Customer Loyalty Program: Information about any impacts on loyalty points or status, if applicable
5. Feedback Request: Optional request for feedback about why the order was cancelled
1. Return Shipping Label: Pre-paid shipping label for returning goods if applicable
2. Original Order Details: Copy of the original order confirmation for reference
3. Refund Calculation: Detailed breakdown of refund amount including any deductions or fees if applicable
4. Terms and Conditions Extract: Relevant sections of terms and conditions relating to cancellations
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