The Maternity Leave Letter To Employee is a crucial document used when an employee in Malta notifies their employer of pregnancy and intended maternity leave. It serves as the employer's formal response and written confirmation of maternity arrangements, ensuring compliance with Malta's Protection of Maternity (Employment) Regulations under Chapter 452 of the Laws of Malta. The letter should be issued promptly after receiving pregnancy notification, typically around the 21st week of pregnancy or when the employee provides their maternity leave intentions. It comprehensively outlines the statutory 18-week leave period, payment terms, employment protections, and return-to-work arrangements, while also incorporating any company-specific policies or additional benefits. This document forms part of the employee's personnel record and helps ensure clear communication and legal compliance throughout the maternity leave process.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Congratulatory Opening: Formal congratulations on the pregnancy and acknowledgment of the maternity leave notification
3. Confirmation of Leave Dates: Specific start and end dates of the maternity leave period, including the mandatory and any additional leave periods
4. Maternity Pay Details: Clear explanation of payment arrangements during leave, including statutory maternity benefit and any company-specific pay provisions
5. Leave Entitlements: Overview of the 18-week statutory leave entitlement and any additional company-provided leave
6. Employment Rights: Confirmation of employment protection and rights during maternity leave
7. Return to Work: Expected return date and procedure for confirming return to work
8. Contact Arrangements: How to stay in touch during leave and who to contact for queries
9. Closing: Supportive closing statement, signature block, and relevant contact information
1. Additional Benefits: Details of any additional company-specific maternity benefits beyond statutory requirements
2. Flexible Working Options: Information about post-return flexible working options if offered by the company
3. Health and Safety: Specific arrangements if the employee's role requires workplace adjustments during pregnancy
4. Annual Leave Accrual: Explanation of holiday accrual during maternity leave if not covered in employee handbook
5. Keeping in Touch Days: Information about optional working days during maternity leave if company policy allows
6. Breastfeeding Arrangements: Details of workplace breastfeeding facilities and breaks if applicable
1. Maternity Pay Calculation: Detailed breakdown of maternity pay calculations and payment schedule
2. Rights and Obligations Summary: Summary of key points from the Protection of Maternity Regulations
3. Important Contacts List: List of relevant HR contacts, leave administrators, and other important numbers
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