The Employee Profile Form is a fundamental HR document used at the commencement of employment and updated periodically throughout the employment relationship in Malta. It is designed to capture all necessary information required by Maltese employment law, social security regulations, and tax requirements, while ensuring compliance with GDPR and local data protection legislation. The form serves multiple purposes: it provides essential information for payroll and benefits administration, ensures compliance with employment regulations, facilitates emergency contact procedures, and maintains accurate records for statutory reporting. The document is structured to collect only relevant and necessary information, with clear provisions for data protection and privacy in line with Maltese and EU requirements.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Personal Information: Basic details including full name, date of birth, nationality, ID/passport number, and contact information
2. Contact Details: Current residential address, emergency contact information, and preferred contact methods
3. Employment Details: Position, department, start date, employee ID, reporting line, and work location
4. Bank Information: Bank account details for salary payments
5. Tax Information: Tax number, tax status, and any applicable tax credits
6. Social Security Information: Social security number and relevant social security details
7. Qualifications and Skills: Educational background, professional qualifications, and relevant certifications
8. Data Protection Notice: Information about how personal data will be processed, stored, and protected as per GDPR requirements
9. Declaration and Signature: Employee confirmation of information accuracy and consent for data processing
1. Immigration Status: For non-Maltese nationals - work permit details, residence permit information
2. Professional Memberships: For roles requiring professional body membership - details of professional associations and membership numbers
3. Health Information: Only when required for occupational health purposes - medical conditions relevant to work safety
4. Vehicle Information: For employees provided with company cars or parking facilities
5. IT Systems Access: For employees requiring access to specific systems - username assignments and access levels
6. Dependent Information: For benefits administration - details of dependents covered under company benefits
1. Privacy Notice: Detailed GDPR-compliant privacy notice explaining data processing activities
2. Required Documentation Checklist: List of documents that need to be submitted with the form (ID copies, certificates, etc.)
3. Position-Specific Information: Additional forms or information requirements specific to certain roles
4. Employee Handbook Acknowledgment: Confirmation of receipt and understanding of company policies
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Healthcare
Retail
Professional Services
Education
Tourism and Hospitality
Construction
Transportation and Logistics
Gaming and iGaming
Telecommunications
Public Sector
Non-Profit Organizations
Maritime
Relevant Teams
Human Resources
Legal
Compliance
Payroll
Finance
Operations
Administration
Information Technology
Risk Management
Relevant Roles
HR Manager
HR Director
HR Administrator
Payroll Manager
Compliance Officer
Data Protection Officer
Office Manager
HR Business Partner
Recruitment Manager
Benefits Administrator
Personnel Administrator
HR Coordinator
Employee Relations Manager
HRIS Specialist
HR Operations Manager
Find the exact document you need
Police Verification Certificate For Job
An official Maltese police document verifying an individual's criminal record status for employment purposes, issued under Malta's legal framework.
find out more
Work Permit Medical Check Up Form
A mandatory medical examination form for work permit applications in Malta, meeting local immigration and healthcare requirements.
find out more
Medical Examination Form For Employment
A Maltese-compliant medical examination form for assessing employee fitness for work, incorporating local employment law and data protection requirements.
find out more
HR Letter To Employee
A formal HR letter outlining employment terms and conditions under Maltese law between an employer and employee.
find out more
Labor Certification Form
A mandatory employment certification document under Maltese law that validates employment relationships and ensures compliance with local and EU regulations.
find out more
Basic Job Application Form
A GDPR-compliant job application form for use in Malta, designed to collect essential candidate information while adhering to Maltese employment law.
find out more
Probationary Period Review
A Maltese-law compliant document for evaluating employee performance and suitability during the probationary period, leading to a decision about permanent employment.
find out more
Employment Agreement Form
A Maltese law-governed employment agreement establishing terms and conditions of employment in compliance with local employment legislation and EU regulations.
find out more
Termination Of Employment Form
A Maltese law-compliant form documenting the formal termination of employment between employer and employee, including termination details and final settlements.
find out more
Self Evaluation Form For Employees
A Maltese law-compliant self-evaluation form enabling employees to assess their performance, achievements, and development needs during review periods.
find out more
Probation Period Letter
A formal letter compliant with Maltese law that outlines the terms and conditions of an employee's probationary period, including duration, expectations, and review process.
find out more
Employee Profile Form
A Malta-compliant form for collecting and maintaining essential employee information in accordance with local employment law and GDPR requirements.
find out more
6 Month Probation Review
A Maltese legal document for formal evaluation of employee performance during the six-month probationary period, concluding with a decision on permanent employment status.
find out more
Abandonment Of Employment Letter
A formal notification under Maltese law declaring employment termination due to employee's unauthorized absence from work.
find out more
Declaration For Job Application
A legally binding declaration for job applications under Maltese law, confirming applicant details and eligibility for employment.
find out more
Employee Requisition Form
A Maltese-compliant formal document used to request and approve new or replacement staff positions within an organization.
find out more
Job Vacancy Form
A standardized Job Vacancy Form template compliant with Maltese employment law and EU regulations, designed for documenting and advertising employment opportunities.
find out more
Work Permit Application Form
Official Maltese work permit application form for foreign nationals seeking employment authorization in Malta, compliant with local immigration laws.
find out more
Return To Work Letter From Doctor
A Maltese-compliant medical document certifying an employee's fitness to return to work, including any necessary workplace modifications or restrictions.
find out more
Record Of Employment Letter
A formal employment verification document issued under Maltese law confirming an individual's employment details and status with an organization.
find out more
Employee Reimbursement Form
A Maltese-compliant form for employees to claim reimbursement for business-related expenses, including necessary approval workflows and documentation requirements.
find out more
Employee Suggestion Form
A Malta-compliant Employee Suggestion Form for collecting and processing employee recommendations for workplace improvements.
find out more
Employee Emergency Contact Form
A Maltese law-compliant form for collecting and maintaining employee emergency contact information, aligned with GDPR and local data protection requirements.
find out more
Proof Of Employment Letter For Visa
A formal employment verification document issued under Maltese law that confirms employment details for visa application purposes.
find out more
Employee Salary Certificate
A Malta-compliant official document certifying an employee's employment status and salary details for various official and financial purposes.
find out more
Employee Clearance Form
A Maltese law-compliant document that formalizes the employee departure process and ensures completion of all necessary clearance procedures.
find out more
Hiring Agreement
A Maltese law-governed employment agreement establishing terms and conditions between employer and employee, compliant with local and EU employment regulations.
find out more
Employee Record Form
A Maltese law-compliant employee record form capturing essential employment information and documentation in accordance with EIRA and local data protection requirements.
find out more
Seasonal Workers Application Form
Official Maltese seasonal worker application form for temporary employment authorization, compliant with local labor laws and EU regulations.
find out more
Employee Of The Month Nomination Form
A Maltese-compliant nomination form for Employee of the Month recognition programs, designed to facilitate fair and transparent employee recognition while adhering to local employment laws.
find out more
Job Application Form
A GDPR-compliant job application form for use in Malta, designed to collect candidate information while adhering to Maltese employment law and EU regulations.
find out more
Employee Review
Malta-compliant employee performance review template for structured evaluation of employee performance and development planning.
find out more
Demotion Letter
A formal letter under Maltese law documenting an employee's demotion, including changes to position, responsibilities, and employment terms.
find out more
Evaluation Form For Employees
A Malta-compliant employee evaluation form for structured performance assessment and professional development planning, aligned with local employment laws and EU regulations.
find out more
Anonymous Feedback Form For Employees
GDPR-compliant anonymous employee feedback form template for use under Maltese law, enabling confidential workplace feedback collection.
find out more
Employment Letter Of Recommendation
A formal employment reference document compliant with Maltese law that provides professional assessment of an employee's capabilities and character.
find out more
Self Employed Contract
A Maltese law-governed contract establishing terms between a client and self-employed contractor, ensuring compliance with local and EU regulations.
find out more
Letter Of Employment
A formal employment letter compliant with Maltese law that establishes the key terms and conditions of employment between employer and employee.
find out more
Lien Waiver Form
A Maltese law-compliant document waiving the right to place a lien on property in exchange for payment in construction projects.
find out more
Employee Information Form
A Maltese law-compliant form for collecting essential employee information and consents, meeting both local employment requirements and EU GDPR standards.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)