The Letter of Employment is a fundamental document required under Maltese law when establishing an employment relationship. It must be provided to employees within eight working days of commencement of employment, as mandated by the Information to Employees Regulations (S.L. 452.83). This document serves multiple purposes: it fulfills legal requirements under Maltese employment law, provides clear documentation of employment terms and conditions, and protects both employer and employee by clearly stating rights and obligations. The Letter of Employment must include specific information required by law, such as job role, compensation, working hours, and leave entitlements, while also accommodating any additional terms specific to the position or industry. It forms the basis of the employment relationship and is often referenced throughout the duration of employment for clarification of terms and conditions.
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1. Company Letterhead and Date: Official company letterhead including registration details and full date
2. Employee Details: Full name and address of the employee
3. Job Title and Role: Specific position and role description
4. Start Date: Commencement date of employment
5. Salary and Payment Terms: Base salary, payment frequency, and method of payment
6. Working Hours: Normal working hours, days of work, and break entitlements
7. Place of Work: Primary workplace location and any mobility clauses
8. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements
9. Notice Period: Required notice period for termination by either party
10. Probationary Period: Length and terms of the probationary period
11. Basic Benefits: Standard benefits package including any statutory benefits
12. Confidentiality Clause: Basic confidentiality requirements
13. Signature Block: Space for employer and employee signatures and date
1. Bonus Structure: Include when the role includes performance-based bonuses or commission
2. Flexible Working Arrangements: Include when offering remote work or flexible hours options
3. Additional Benefits: Include when offering non-standard benefits like health insurance or car allowance
4. Training Requirements: Include when specific training or qualifications are required for the role
5. Overtime Provisions: Include when overtime is expected or specifically regulated
6. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
7. Collective Agreement Reference: Include if the position is covered by a collective agreement
8. International Travel: Include if the role requires international travel
9. Stock Options: Include if offering company shares or stock options
1. Job Description: Detailed description of duties, responsibilities, and reporting lines
2. Benefits Schedule: Detailed breakdown of all benefits and entitlements
3. Company Policies: Key company policies that form part of the employment terms
4. Code of Conduct: Company's code of conduct and expected behavior standards
5. Health and Safety Policy: Summary of relevant health and safety requirements
6. IT and Communications Policy: Rules regarding use of company IT systems and communications
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Tourism and Hospitality
Professional Services
Construction
Transportation and Logistics
Gaming and iGaming
Telecommunications
Real Estate
Maritime
Aviation
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Information Technology
Sales
Marketing
Customer Service
Research and Development
Business Development
Compliance
Project Management Office
Executive Management
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Junior Executive
Administrative Assistant
Technical Specialist
Sales Representative
Customer Service Representative
Project Manager
Human Resources Officer
Financial Analyst
Software Developer
Marketing Coordinator
Operations Manager
Legal Counsel
Research Analyst
Account Manager
Business Development Manager
Office Manager
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