The Letter of Employment is a mandatory document under Belgian law that must be provided to employees before they commence employment. It serves as the primary contract document establishing the employment relationship and must comply with the Belgian Employment Contracts Act and related legislation. This document is required for all types of employment relationships in Belgium, whether full-time, part-time, or fixed-term, and must include specific mandatory provisions regarding working conditions, remuneration, and other employment terms. The Letter of Employment needs to reference applicable collective bargaining agreements and company work rules, while also incorporating any role-specific terms and conditions. It forms the basis of the employment relationship and is a key reference document throughout the duration of employment.
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1. Employer Details: Full legal name and address of the employing company
2. Employee Details: Full name and address of the employee
3. Job Role and Duties: Specific job title, position, and primary responsibilities
4. Start Date and Duration: Employment commencement date and whether fixed-term or indefinite
5. Work Location: Primary workplace location and any flexibility arrangements
6. Working Hours: Standard working hours, schedule, and break times
7. Remuneration: Base salary, payment frequency, and method of payment
8. Benefits Package: Standard benefits including healthcare, meal vouchers, and other statutory benefits
9. Annual Leave: Vacation entitlement and public holidays
10. Notice Period: Required notice periods for termination by either party
11. Collective Bargaining Agreement: Reference to applicable CBA and key provisions
12. Signature Block: Space for dated signatures of both parties
1. Probationary Period: Include for roles where a probationary period is applicable under Belgian law
2. Company Car: Include when a company car is part of the compensation package
3. Bonus Scheme: Include for roles eligible for performance-based bonuses or commission
4. International Travel: Include when role requires regular international travel
5. Intellectual Property: Include for technical or creative roles where IP creation is expected
6. Post-Employment Restrictions: Include for senior roles or positions with access to sensitive information
7. Language Requirements: Include when specific language skills are essential for the role
8. Flexible Working: Include when offering hybrid or remote working arrangements
1. Company Policies: Reference to or copy of key company policies and procedures
2. Benefits Details: Detailed description of benefits package and eligibility criteria
3. Job Description: Detailed description of role responsibilities and requirements
4. Bonus Scheme Rules: Detailed terms and conditions of any applicable bonus schemes
5. Company Car Policy: Terms of use for company car if applicable
6. IT and Communication Policy: Rules regarding use of company IT systems and equipment
7. Work Rules: Copy of company work rules as required by Belgian law
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Healthcare
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Construction
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Media and Entertainment
Hospitality
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Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Administration
Production
Quality Assurance
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Relevant Roles
Chief Executive Officer
Chief Financial Officer
Human Resources Director
Software Engineer
Sales Manager
Marketing Specialist
Administrative Assistant
Project Manager
Research Scientist
Financial Analyst
Operations Manager
Customer Service Representative
Product Manager
Business Development Manager
Legal Counsel
Data Analyst
Account Manager
Production Supervisor
Quality Assurance Specialist
Executive Assistant
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