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New Hire Form for Belgium

New Hire Form Template for Belgium

A comprehensive employment documentation package compliant with Belgian federal and regional labor laws, designed to formalize the employment relationship between an employer and a new employee. The document incorporates all mandatory elements required by Belgian employment legislation, including working conditions, remuneration details, and data protection notices. It ensures compliance with DIMONA registration requirements and includes necessary declarations for social security and tax purposes. The form serves as both a legal record and practical onboarding tool, capturing essential employee information while meeting all regulatory requirements specific to the Belgian employment context.

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What is a New Hire Form?

The New Hire Form is an essential document used in Belgium when onboarding new employees into an organization. It serves multiple purposes: ensuring legal compliance with Belgian employment laws, facilitating proper employee registration with social security authorities (DIMONA), and documenting the agreed-upon terms of employment. The document must be provided in the legally required language based on the region (Dutch in Flanders, French in Wallonia, or either Dutch or French in Brussels-Capital Region). This New Hire Form includes mandatory information about working conditions, remuneration, and benefits, while also incorporating necessary data protection notices under GDPR and local privacy laws. It forms the foundation of the employment relationship and serves as a reference point for both employer and employee throughout the duration of employment.

What sections should be included in a New Hire Form?

1. Employee Information: Personal details including full name, address, national registry number, and contact information

2. Position Details: Job title, department, reporting line, and brief description of responsibilities

3. Employment Terms: Start date, type of contract (indefinite/fixed term), work location, and working hours

4. Compensation: Salary details, payment frequency, and method of payment

5. Benefits Package: Overview of standard benefits including healthcare, meal vouchers, and other standard benefits

6. Work Schedule: Regular working hours, breaks, and flexible working arrangements if applicable

7. Leave Entitlement: Annual leave, public holidays, and other leave policies

8. Data Protection Notice: GDPR-compliant information about personal data processing

9. Declaration: Employee confirmation of information accuracy and agreement to terms

What sections are optional to include in a New Hire Form?

1. Company Car Policy: Include when position comes with a company car benefit

2. Remote Work Arrangements: Include when hybrid or remote work is permitted

3. Sales Commission Structure: Include for sales positions with variable compensation

4. International Travel Requirements: Include for positions requiring regular international travel

5. Language Requirements: Include when specific language skills are required for the position

6. Stock Options/RSUs: Include when equity compensation is part of the package

7. Non-Compete Clause: Include for senior positions or roles with access to sensitive information

8. Training Commitments: Include when specific training or certification requirements exist

What schedules should be included in a New Hire Form?

1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and requirements

2. Schedule 2 - Benefits Details: Comprehensive overview of all benefits and their terms

3. Schedule 3 - Company Policies: Key company policies including IT, security, and workplace conduct

4. Schedule 4 - Emergency Contact Form: Form for emergency contact information

5. Schedule 5 - Bank Details Form: Form for salary payment details

6. Appendix A - Required Documents Checklist: List of documents required for employment registration

7. Appendix B - DIMONA Registration Form: Social security registration documentation

8. Appendix C - Health Insurance Form: Documentation for health insurance enrollment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions

























Clauses




























Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Automotive

Energy

Media and Entertainment

Logistics and Transportation

Public Sector

Relevant Teams

Human Resources

Finance

Legal

Information Technology

Marketing

Sales

Operations

Research and Development

Customer Service

Administration

Product Development

Quality Assurance

Business Development

Corporate Communications

Facilities Management

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Software Engineer

Financial Analyst

HR Manager

Marketing Specialist

Sales Representative

Project Manager

Administrative Assistant

Research Scientist

Operations Manager

Customer Service Representative

Product Manager

Legal Counsel

Data Analyst

Business Development Manager

Account Executive

Technical Support Specialist

Quality Assurance Engineer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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