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The Maternity Leave Letter to Employee is a crucial document in Belgian employment practice, required when an employee notifies their employer of pregnancy and impending maternity leave. This formal communication, governed by Belgian labor law, serves multiple purposes: it acknowledges the employee's pregnancy, confirms the approved leave period, outlines financial arrangements including social security benefits, and details job protection measures. The letter must comply with Belgian legislation, which mandates a minimum of 15 weeks maternity leave, including at least one week before and nine weeks after childbirth. It forms part of the employer's legal obligations and the employee's personnel record, providing clear documentation of the agreed arrangements and serving as a reference point for both parties throughout the leave period.

1. Company Header: Official company letterhead including company name, address, and contact details

2. Employee Details: Full name and address of the employee, position, and employee ID if applicable

3. Date: Date of letter issuance

4. Subject Line: Clear indication that this is a maternity leave confirmation letter

5. Congratulatory Opening: Professional but warm acknowledgment of the employee's pregnancy

6. Leave Period Confirmation: Specific dates of the approved maternity leave, including pre-natal and post-natal periods

7. Financial Arrangements: Information about salary continuation, social security benefits, and payment schedule during leave

8. Job Protection Statement: Confirmation of employment protection and right to return to the same or equivalent position

9. Return to Work Date: Expected date of return to work after maternity leave

10. Contact Information: Details of HR representative or supervisor to contact for questions or updates

11. Closing: Professional closing with signature block of authorized personnel