The Employee Transfer Letter is a crucial document used when an employee is being moved to a different position, department, or location within the same organization in Malta. It serves as an official record of the transfer and ensures compliance with Maltese employment legislation, including the Employment and Industrial Relations Act and related regulations. This document typically includes essential information such as the effective date of transfer, new role details, reporting structure, and any modifications to employment terms. The letter is particularly important in Malta's legal context as it helps maintain clear documentation of employment changes while ensuring continuity of employment rights and benefits. It should be issued before the transfer takes effect and requires acknowledgment from the employee to ensure mutual understanding of the new arrangements.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Letter Header: Company letterhead, date, and employee's contact details
2. Salutation: Formal greeting addressing the employee by name
3. Transfer Announcement: Clear statement of the transfer decision and its effective date
4. Current Role Details: Brief description of the employee's current position and location
5. New Role Details: Specific information about the new position, department, and location
6. Reporting Structure: Information about the new reporting relationships and supervisor
7. Transfer Date: Explicit mention of when the transfer takes effect
8. Terms and Conditions: Confirmation of continuing employment terms or notification of any changes
9. Closing: Instructions for accepting the transfer and contact information for questions
1. Relocation Information: Include when the transfer involves moving to a different location, detailing any relocation assistance or allowances
2. Training Requirements: Include when the new role requires additional training or orientation
3. Compensation Changes: Include when the transfer involves changes to salary, benefits, or other compensation elements
4. Transition Period Details: Include when there is a structured handover period or phased transition
5. Project Handover Information: Include when the employee needs to hand over existing projects or responsibilities
1. Schedule A - Current Employment Terms: Detailed outline of existing employment terms and conditions
2. Schedule B - Modified Terms (if applicable): Details of any changes to employment terms resulting from the transfer
3. Appendix 1 - Job Description: Detailed description of the new role and responsibilities
4. Appendix 2 - Relocation Package: Details of relocation benefits and assistance, if applicable
5. Appendix 3 - Handover Checklist: List of tasks and responsibilities to be handed over before transfer
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Retail
Healthcare
Professional Services
Telecommunications
Education
Hospitality and Tourism
Construction
Logistics and Transportation
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Employee Relations
Talent Management
Personnel Administration
Corporate Services
Industrial Relations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Operations Manager
Project Manager
Team Leader
Division Head
Regional Manager
Branch Manager
Compliance Officer
Department Supervisor
Section Head
Unit Coordinator
Site Manager
Find the exact document you need
Police Verification Certificate For Job
An official Maltese police document verifying an individual's criminal record status for employment purposes, issued under Malta's legal framework.
Download
Work Permit Medical Check Up Form
A mandatory medical examination form for work permit applications in Malta, meeting local immigration and healthcare requirements.
Download
Medical Examination Form For Employment
A Maltese-compliant medical examination form for assessing employee fitness for work, incorporating local employment law and data protection requirements.
Download
HR Letter To Employee
A formal HR letter outlining employment terms and conditions under Maltese law between an employer and employee.
Download
Labor Certification Form
A mandatory employment certification document under Maltese law that validates employment relationships and ensures compliance with local and EU regulations.
Download
Basic Job Application Form
A GDPR-compliant job application form for use in Malta, designed to collect essential candidate information while adhering to Maltese employment law.
Download
Probationary Period Review
A Maltese-law compliant document for evaluating employee performance and suitability during the probationary period, leading to a decision about permanent employment.
Download
Employment Agreement Form
A Maltese law-governed employment agreement establishing terms and conditions of employment in compliance with local employment legislation and EU regulations.
Download
Termination Of Employment Form
A Maltese law-compliant form documenting the formal termination of employment between employer and employee, including termination details and final settlements.
Download
Self Evaluation Form For Employees
A Maltese law-compliant self-evaluation form enabling employees to assess their performance, achievements, and development needs during review periods.
Download
Probation Period Letter
A formal letter compliant with Maltese law that outlines the terms and conditions of an employee's probationary period, including duration, expectations, and review process.
Download
Employee Profile Form
A Malta-compliant form for collecting and maintaining essential employee information in accordance with local employment law and GDPR requirements.
Download
6 Month Probation Review
A Maltese legal document for formal evaluation of employee performance during the six-month probationary period, concluding with a decision on permanent employment status.
Download
Abandonment Of Employment Letter
A formal notification under Maltese law declaring employment termination due to employee's unauthorized absence from work.
Download
Declaration For Job Application
A legally binding declaration for job applications under Maltese law, confirming applicant details and eligibility for employment.
Download
Employee Requisition Form
A Maltese-compliant formal document used to request and approve new or replacement staff positions within an organization.
Download
Job Vacancy Form
A standardized Job Vacancy Form template compliant with Maltese employment law and EU regulations, designed for documenting and advertising employment opportunities.
Download
Work Permit Application Form
Official Maltese work permit application form for foreign nationals seeking employment authorization in Malta, compliant with local immigration laws.
Download
Return To Work Letter From Doctor
A Maltese-compliant medical document certifying an employee's fitness to return to work, including any necessary workplace modifications or restrictions.
Download
Record Of Employment Letter
A formal employment verification document issued under Maltese law confirming an individual's employment details and status with an organization.
Download
Employee Reimbursement Form
A Maltese-compliant form for employees to claim reimbursement for business-related expenses, including necessary approval workflows and documentation requirements.
Download
Employee Suggestion Form
A Malta-compliant Employee Suggestion Form for collecting and processing employee recommendations for workplace improvements.
Download
Employee Emergency Contact Form
A Maltese law-compliant form for collecting and maintaining employee emergency contact information, aligned with GDPR and local data protection requirements.
Download
Proof Of Employment Letter For Visa
A formal employment verification document issued under Maltese law that confirms employment details for visa application purposes.
Download
Employee Salary Certificate
A Malta-compliant official document certifying an employee's employment status and salary details for various official and financial purposes.
Download
Employee Clearance Form
A Maltese law-compliant document that formalizes the employee departure process and ensures completion of all necessary clearance procedures.
Download
Hiring Agreement
A Maltese law-governed employment agreement establishing terms and conditions between employer and employee, compliant with local and EU employment regulations.
Download
Employee Record Form
A Maltese law-compliant employee record form capturing essential employment information and documentation in accordance with EIRA and local data protection requirements.
Download
Seasonal Workers Application Form
Official Maltese seasonal worker application form for temporary employment authorization, compliant with local labor laws and EU regulations.
Download
Employee Of The Month Nomination Form
A Maltese-compliant nomination form for Employee of the Month recognition programs, designed to facilitate fair and transparent employee recognition while adhering to local employment laws.
Download
Job Application Form
A GDPR-compliant job application form for use in Malta, designed to collect candidate information while adhering to Maltese employment law and EU regulations.
Download
Employee Review
Malta-compliant employee performance review template for structured evaluation of employee performance and development planning.
Download
Demotion Letter
A formal letter under Maltese law documenting an employee's demotion, including changes to position, responsibilities, and employment terms.
Download
Evaluation Form For Employees
A Malta-compliant employee evaluation form for structured performance assessment and professional development planning, aligned with local employment laws and EU regulations.
Download
Anonymous Feedback Form For Employees
GDPR-compliant anonymous employee feedback form template for use under Maltese law, enabling confidential workplace feedback collection.
Download
Employment Letter Of Recommendation
A formal employment reference document compliant with Maltese law that provides professional assessment of an employee's capabilities and character.
Download
Self Employed Contract
A Maltese law-governed contract establishing terms between a client and self-employed contractor, ensuring compliance with local and EU regulations.
Download
Letter Of Employment
A formal employment letter compliant with Maltese law that establishes the key terms and conditions of employment between employer and employee.
Download
Lien Waiver Form
A Maltese law-compliant document waiving the right to place a lien on property in exchange for payment in construction projects.
Download
Employee Information Form
A Maltese law-compliant form for collecting essential employee information and consents, meeting both local employment requirements and EU GDPR standards.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)