The Employee Transfer Letter is a crucial document used in Qatar when an employee moves from one employer to another, whether within the same company group or to a different organization. This document became particularly important following Qatar's labor reform initiatives, including the abolition of the No Objection Certificate (NOC) requirement and changes to the Kafala system. The letter must comply with Qatar Labor Law No. 14 of 2004 and subsequent amendments, particularly the 2020 reforms that enhanced employment mobility. It serves multiple purposes: documenting the transfer agreement, confirming continuation of service, specifying new employment terms, and ensuring compliance with local labor regulations. The document is commonly used during corporate restructuring, acquisitions, internal transfers, or when an employee moves to a new employer, and requires careful attention to both legal requirements and practical implementation details.
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1. Letter Header and Date: Company letterhead, date, and reference number
2. Employee Information: Full name, current position, employee ID, and other identifying details of the transferring employee
3. Current Employment Details: Current employer details, position, and department
4. Transfer Details: New employer details, effective date of transfer, and new position/department
5. Continuation of Service: Statement confirming that the period of previous employment will be counted towards continuous service
6. Terms and Conditions: Key employment terms that will apply post-transfer, including salary, benefits, and working hours
7. End of Service Benefits: Treatment of end of service benefits and how they will be handled between employers
8. Acknowledgment and Acceptance: Space for employee signature and date to indicate acceptance of transfer terms
1. Visa Status: Required for expatriate employees, detailing visa transfer arrangements and requirements
2. Probation Period: Include if a new probation period will apply post-transfer
3. Special Allowances: Include if there are any special allowances or benefits specific to the transfer
4. Non-Compete Clause: Include if required by the nature of the position and allowed under Qatar law
5. Training Requirements: Include if specific training or certifications are required in the new position
6. Relocation Terms: Include if the transfer involves relocation to a different city or work site
1. Current Employment Certificate: Documentation of current employment status and length of service
2. New Position Description: Detailed description of the new role and responsibilities
3. Benefits Summary: Detailed breakdown of salary and benefits package post-transfer
4. Required Documents Checklist: List of documents required to process the transfer
5. Ministry of Labor Forms: Required government forms for employment transfer under Qatar law
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