The Tenant Lease Termination Letter is a crucial document in Indonesian property law that formally communicates the intention to end a lease agreement. It should be used when either party wishes to terminate a lease, whether at the natural end of the term or for early termination if permitted under the original agreement. The document must comply with the Indonesian Civil Code (KUHPerdata) and relevant local regulations, typically requiring specific notice periods and particular content requirements. This letter serves multiple purposes: it provides written proof of termination notice, outlines key dates and responsibilities, addresses security deposit matters, and establishes a framework for the property handover process. The Tenant Lease Termination Letter should be drafted carefully to ensure all legal requirements are met and both parties' rights are protected under Indonesian law.
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1. Letter Date and Address Block: Full contact details of both landlord and tenant, including property address
2. Subject Line: Clear indication that this is a lease termination notice
3. Lease Reference Details: Original lease agreement date, property address, and any reference numbers
4. Termination Declaration: Clear statement of intent to terminate the lease and the desired termination date
5. Notice Period Confirmation: Confirmation that the notice period meets the requirements specified in the original lease
6. Property Inspection Arrangements: Proposed dates and times for final property inspection
7. Handover Details: Specific arrangements for returning keys and vacating the property
8. Closing and Signatures: Formal closing, space for signatures of both parties, and date
1. Security Deposit Return Request: Include when requesting the return of security deposit, specifying the amount and preferred method of return
2. Forwarding Address: Include when tenant needs to provide new address for future correspondence
3. Utility Transfer: Include when specifying arrangements for transferring or terminating utility services
4. Maintenance Issues: Include when there are existing maintenance issues that need to be addressed before moveout
5. Early Termination Explanation: Include when the termination is before the original lease end date, explaining reasons if required
1. Original Lease Agreement: Copy of the original lease agreement for reference
2. Property Condition Photos: Recent photographs documenting the current condition of the property
3. Utility Bills: Copies of final utility bills or proof of payment
4. Payment Records: Documentation of rent payment history and any outstanding amounts
5. Maintenance Records: If applicable, documentation of any relevant maintenance issues or repairs
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