The Office Rental Termination Letter is a crucial document in Indonesian commercial property relations, governed by the Indonesian Civil Code (KUHPerdata) and relevant property regulations. It is used when a business tenant needs to formally end their office lease agreement, whether at the natural conclusion of the lease term or for early termination. The document must include specific elements required by Indonesian law, such as clear identification of the parties, property details, termination date, and handover procedures. This letter serves multiple purposes: it provides legal notice of termination, establishes a timeline for vacancy, outlines the handover process, and addresses important matters such as security deposit return and utility transfers. The format and content must align with local business practices while ensuring all legal requirements are met for a valid termination notice.
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1. Sender's Details: Full name, address, and contact information of the tenant/company terminating the lease
2. Date: Current date when the termination letter is being issued
3. Recipient's Details: Landlord's/property manager's full name, company name if applicable, and complete address
4. Subject Line: Clear indication that this is a notice of lease termination, including relevant property address and lease reference number
5. Formal Notice of Termination: Clear statement of intent to terminate the lease, including the effective date of termination
6. Property Details: Complete address and identification details of the leased office space
7. Lease Reference: Reference to the original lease agreement, including date of execution and any relevant amendment details
8. Handover Arrangements: Proposed date and time for property inspection and key handover
9. Closing: Professional closing statement, signature block, and contact information for further communication
1. Reason for Termination: Include when termination is before the end of lease term or when explanation would be beneficial for maintaining business relationships
2. Security Deposit: Include when there is a security deposit to be returned and specific arrangements need to be made
3. Outstanding Payments: Include when addressing any remaining rent, utility payments, or other financial obligations
4. Restoration Works: Include when there are specific requirements for returning the property to its original condition
5. Forwarding Address: Include when future correspondence or deposit return needs to be sent to a different address
1. Property Inventory List: List of any fixtures, fittings, or equipment that need to be accounted for during handover
2. Handover Checklist: Detailed checklist of items to be verified during the final inspection
3. Utility Account Details: List of utility accounts that need to be transferred or terminated
4. Photographic Evidence: Current photographs of the property condition, if required
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Commercial Real Estate
Office Space Management
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Professional Services
Retail
Technology
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Healthcare
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Facilities Management
Operations
Administration
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Finance
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Facilities Manager
Office Manager
Operations Director
Chief Operating Officer
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Property Manager
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Business Operations Manager
Finance Director
Chief Financial Officer
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Administrative Assistant
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