The Authorization Letter For Employee Verification is a crucial document in Indonesian business practice, used when formal verification of employment details is required by third parties. This document becomes necessary in various scenarios, such as visa applications, loan processing, new employment background checks, or government documentation requirements. The letter must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and the Personal Data Protection Law, which govern the sharing of employee information. It typically includes specific details about the employee, the scope of information that can be verified, the duration of authorization, and the authorized verifying parties. The document serves as a protective measure for all parties involved, ensuring transparent and authorized sharing of employment information while maintaining data privacy requirements under Indonesian law.
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1. Letter Header: Official letterhead including company name, address, and date of issuance
2. Recipient Details: Full name and address of the organization/person authorized to conduct the verification
3. Subject Line: Clear indication that this is an Authorization Letter for Employee Verification
4. Employee Information: Complete details of the employee being verified, including full name, ID number, position, and employment period
5. Authorization Statement: Clear statement of authorization, specifying what information can be verified and shared
6. Validity Period: Specific timeframe during which the authorization is valid
7. Authorizer Details: Complete information about the person/company giving the authorization, including position and contact information
8. Signature Block: Space for signature, name, and title of the authorizing person, with company stamp if required
1. Confidentiality Clause: Include when sensitive information is involved, specifying how verified information should be handled
2. Purpose Statement: Add when specific reason for verification needs to be documented, such as background checks or security clearance
3. Witness Section: Include when local regulations or company policy require witness verification
4. Data Protection Statement: Add when verification involves handling of personal data subject to privacy laws
5. Revocation Clause: Include when there's a need to specify conditions under which the authorization can be withdrawn
1. Employee Identity Documents: Copies of relevant identification documents like ID card, passport, or work permit
2. Employment Certificate: Copy of current employment certificate or contract reference
3. Company Authorization: Documents proving the authority of the person signing the authorization letter
4. Verification Scope Document: Detailed list of specific information that can be verified and shared
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Professional Services
Education
Healthcare
Government and Public Sector
Retail
Construction
Telecommunications
Transportation and Logistics
Energy and Resources
Hospitality and Tourism
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Administration
Corporate Secretariat
Employee Relations
Personnel Management
Operations
Risk Management
Documentation
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Compliance Officer
Personnel Administrator
HR Operations Manager
Recruitment Manager
Employee Relations Manager
HR Business Partner
Chief Human Resources Officer
Office Manager
Administrative Director
Company Secretary
Department Head
Managing Director
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