A Letter To Authorize Someone To Pick Up Mail is a crucial document in Indonesian business and personal contexts, necessary when an individual or organization needs to delegate mail collection authority to another party. This document type is governed by Indonesian postal regulations, particularly Law No. 38 of 2009 on Postal Services, and must comply with the country's civil code requirements regarding power of attorney. It's commonly used during extended absences, by businesses managing multiple locations, or when physical limitations prevent personal mail collection. The authorization letter must be carefully drafted to include all required elements: clear identification of parties, specific scope of authority, duration, and any limitations, while ensuring compliance with personal data protection laws and postal service requirements.
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1. Date and Location: Current date and place where the letter is signed
2. Authorizing Party Details: Full name, ID number, address, and contact information of the person giving authorization
3. Authorized Party Details: Full name, ID number, address, and contact information of the person being authorized to collect mail
4. Authorization Statement: Clear statement of authorization to collect mail, including the scope (all mail, specific types, or specific time period)
5. Duration of Authorization: Specific period for which the authorization is valid
6. Mail Collection Location: Specific post office or location where the mail is to be collected from
7. Signature Block: Space for authorizing party's signature, name, and date
1. Specific Mail Items: Used when authorization is limited to specific types of mail or particular items
2. Special Instructions: Include when there are specific handling instructions or restrictions
3. Witness Section: Added when additional verification is desired or required by the post office
4. Emergency Contact: Include when alternative contact information is needed for verification purposes
5. Revocation Clause: Added when specific terms for revoking the authorization need to be included
1. Copy of Authorizing Party's ID: Attached photocopy of valid government-issued ID of the person giving authorization
2. Copy of Authorized Party's ID: Attached photocopy of valid government-issued ID of the person being authorized
3. List of Authorized Mail Items: Optional appendix listing specific mail items or types covered by the authorization if the scope is limited
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Business Services
Postal Services
Corporate Services
Real Estate
Healthcare
Education
Financial Services
Government Services
Retail
Hospitality
Manufacturing
Professional Services
Relevant Teams
Administration
Operations
Facilities
Legal
Compliance
Office Services
Corporate Services
Mail Room
Front Desk
Support Services
Relevant Roles
Office Manager
Administrative Assistant
Legal Secretary
Facilities Manager
Executive Assistant
Operations Manager
Compliance Officer
Personal Assistant
Reception Coordinator
Mail Room Supervisor
Office Administrator
Property Manager
Business Manager
Legal Administrator
Corporate Secretary
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