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Intent To Quit Letter Template for Denmark

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Intent To Quit Letter

Document background
The Intent to Quit Letter is a crucial document in Danish employment relationships, required when an employee decides to voluntarily terminate their employment. Under Danish law, particularly the Funktionærloven, employees must provide proper written notice of resignation, making this document legally significant. The letter should comply with statutory notice periods, which typically range from one month for regular employees to up to three months for senior positions. The document serves multiple purposes: it formally communicates the employee's intention to leave, establishes the notice period's commencement, and creates a written record of the resignation. It should include essential information such as the employee's details, position, intended last working day, and may also address practical matters such as handover plans or outstanding commitments.
Suggested Sections

1. Personal Information and Date: Employee's full name, position, employee ID (if applicable), department, and current date

2. Recipient Information: Immediate supervisor's or HR manager's name and title

3. Formal Resignation Statement: Clear and unambiguous statement of intention to resign from the position

4. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with Danish notice period requirements

5. Gratitude and Professional Closure: Brief statement expressing appreciation for the employment opportunity

Optional Sections

1. Reason for Resignation: Optional brief explanation of departure reason, included when maintaining positive relations or when required by specific company policy

2. Handover Commitment: Statement offering to assist with transition of responsibilities, included when managing complex roles or long-term projects

3. Reference Request: Formal request for a reference letter, included when seeking future employment references

4. Outstanding Matters: Mention of any pending projects, unused vacation days, or company property to be returned, included when applicable

5. Non-Compete Acknowledgment: Reference to existing non-compete or confidentiality agreements, included when such agreements exist

Suggested Schedules

1. Handover Document: Detailed list of ongoing projects and responsibilities requiring transition, attached when role involves significant operational responsibilities

2. Company Property List: Inventory of company assets to be returned, attached when employee has significant company property in their possession

3. Vacation Days Calculation: Statement of remaining vacation days and their handling, attached when there are unused vacation days to be addressed

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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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