An Intent To Quit Letter is a crucial document in the employment termination process under English and Welsh law. It serves as formal written confirmation of an employee's decision to end their employment relationship with their employer. The letter should be drafted in accordance with both statutory requirements and any specific terms outlined in the employment contract. It typically includes the date of submission, notice period, last working day, and may also address handover arrangements and outstanding matters. This document is essential for maintaining clear records and ensuring a professional departure process.
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1. Personal Information Block: Employee's full name, position, department, employee ID, and contact details
2. Recipient Information Block: Manager's or HR representative's name, title, and company address
3. Date: Current date when the letter is written
4. Subject Line: Clear indication that this is a resignation letter
5. Notice Statement: Formal statement of intention to resign and notice period being given
6. Last Working Day: Clear statement of the final day of employment
7. Signature Block: Space for signature, printed name, and date
1. Reason for Resignation: Brief explanation of departure if appropriate and willing to share
2. Handover Statement: Commitment to ensure smooth transition of responsibilities
3. Gratitude Statement: Expression of thanks for opportunities during employment
4. Future Contact: Provision of future contact details if willing to assist with queries
1. Handover Plan: Detailed listing of current projects, responsibilities and proposed transition plan
2. Company Property Schedule: List of company assets to be returned before departure
3. Outstanding Matters Statement: Summary of remaining holiday entitlement, expenses, or other pending items
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