Data Subject Consent Form

Data Subject Consent Form Template for Denmark

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Document background

The Data Subject Consent Form is a essential document required whenever organizations need to obtain explicit consent as their legal basis for processing personal data under the GDPR and Danish law. This document should be used when consent is the appropriate legal basis for data processing, particularly for processing special categories of personal data or when existing legal bases don't apply. The form must meet strict requirements under both EU and Danish law, including clear purpose specification, explicit consent mechanisms, and comprehensive information about data processing activities. The document needs to be presented in a manner that is clearly distinguishable from other matters, using clear and plain language as required by Article 7 of GDPR and the Danish Data Protection Act. Organizations should maintain records of consent and ensure the form includes information about the right to withdraw consent at any time.

Suggested Sections

1. Data Controller Information: Full identification and contact details of the data controller organization

2. Data Subject Information: Fields for the data subject to provide their identification details

3. Purpose of Processing: Clear explanation of why the personal data is being collected and how it will be used

4. Categories of Personal Data: Detailed list of the types of personal data that will be collected and processed

5. Legal Basis: Explanation that consent is the legal basis for processing, with reference to GDPR Article 6(1)(a)

6. Data Recipients: Information about who will have access to the data and any third parties the data might be shared with

7. Data Retention Period: How long the data will be stored and the criteria used to determine this period

8. Data Subject Rights: Explanation of rights under GDPR including right to withdraw consent, access data, request erasure, etc.

9. Consent Declaration: Clear, unambiguous statement of consent with checkbox or signature field

10. Date and Signature: Space for dating and signing the consent form

Optional Sections

1. International Transfers: Required when personal data will be transferred outside the EU/EEA, detailing the transfer mechanisms and safeguards

2. Automated Decision Making: Required when processing involves automated decision-making or profiling, explaining the logic and consequences

3. Special Categories of Data: Required when processing sensitive personal data, explaining the additional safeguards and explicit consent requirements

4. Marketing Purposes: Required when data will be used for direct marketing, including separate consent checkboxes for different marketing channels

5. Cookie Consent: Required when the processing involves cookies or similar tracking technologies

Suggested Schedules

1. Privacy Notice: Detailed privacy policy providing comprehensive information about data processing activities

2. Processing Activities List: Detailed list of specific processing activities covered by the consent

3. Third Party Recipients: List of specific third parties who will receive the data, including their locations and purposes

4. Technical and Security Measures: Description of security measures implemented to protect the personal data

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