A Job Referral Letter is a crucial document in the Swiss employment landscape, used when a professional wishes to recommend a candidate for employment opportunities. The document must comply with Swiss employment law, including the Swiss Code of Obligations (particularly Articles 328b and 330a) and the Federal Act on Data Protection. The letter typically includes the referee's professional relationship with the candidate, an assessment of their skills and capabilities, specific examples of their achievements, and a formal recommendation. It serves as a valuable tool in the hiring process while requiring careful consideration of legal obligations regarding truthfulness, privacy, and non-discrimination. The document should be objective, factual, and provide sufficient detail to support the recommendation while avoiding any potentially discriminatory or prejudicial content.
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1. Letter Header: Contains sender's details, date, and recipient's contact information
2. Subject Line: Clear indication that this is a job referral letter for [Candidate Name]
3. Salutation: Professional greeting to the recipient
4. Introduction: Writer's introduction and relationship to the candidate
5. Professional Relationship Context: Description of how long and in what capacity the writer has known the candidate
6. Candidate's Qualifications: Overview of the candidate's key skills and competencies
7. Performance and Achievements: Specific examples of the candidate's accomplishments and contributions
8. Personal Qualities: Description of the candidate's work ethic and professional characteristics
9. Closing Recommendation: Strong statement of recommendation and willingness to be contacted
10. Contact Information: Writer's professional contact details for follow-up
11. Formal Closing: Professional closing and signature block
1. Specific Position Reference: Include when the referral is for a specific role or position
2. Technical Skills Assessment: Include when referring for technical positions requiring specific skill evaluations
3. Leadership Capabilities: Include when referring for management or leadership positions
4. Project Examples: Include when specific projects demonstrate the candidate's capabilities
5. Academic Performance: Include for recent graduates or academic-focused positions
6. Language Skills: Include when language proficiency is relevant to the position
7. Data Protection Notice: Include when sharing sensitive personal data under Swiss FADP requirements
1. Performance Metrics: Optional attachment showing quantifiable achievements or performance data
2. Project Portfolio: Optional attachment showcasing specific projects or work samples
3. Certificates and Qualifications: Copies of relevant professional certifications or qualifications
4. Professional Development Record: List of training, workshops, or development programs completed
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Education
Professional Services
Retail
Hospitality
Construction
Telecommunications
Pharmaceutical
Energy
Transportation
Consumer Goods
Media and Entertainment
Non-Profit
Government
Insurance
Real Estate
Consulting
Relevant Teams
Human Resources
Recruitment
Legal
Compliance
Senior Management
Executive Leadership
Operations
Administration
Talent Acquisition
Personnel Development
Relevant Roles
Human Resources Manager
Recruitment Specialist
Department Director
Team Leader
Project Manager
Chief Executive Officer
Chief Financial Officer
Department Head
Senior Manager
Technical Lead
Operations Manager
Regional Manager
Account Manager
Sales Director
Development Manager
Research Director
Program Coordinator
Division Head
Executive Assistant
Managing Director
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