The Freelance Hourly Invoice contract template is designed for use in the Belgian market where freelance work has become increasingly prevalent across various sectors. This document is specifically crafted to comply with Belgian legal requirements and tax regulations, providing a comprehensive framework for hourly-based freelance engagements. It should be used when engaging independent contractors who charge by the hour and require a formal agreement that includes time tracking, invoicing procedures, and payment terms. The template incorporates essential elements required by Belgian law, including VAT considerations, social security provisions, and mandatory invoice components, while protecting both parties' interests through clear terms regarding intellectual property, confidentiality, and liability.
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1. Parties: Identification of the freelancer and the client, including full legal names, addresses, and registration numbers (including VAT numbers if applicable)
2. Background: Brief context of the engagement and purpose of the agreement
3. Definitions: Key terms used throughout the agreement, including 'Services', 'Deliverables', 'Working Hour', etc.
4. Scope of Services: Detailed description of the services to be provided by the freelancer
5. Time Recording and Reporting: Requirements for tracking and reporting worked hours, including approved time-tracking methods
6. Rates and Payment Terms: Hourly rate, payment schedule, invoice requirements, and payment methods in compliance with Belgian law
7. Taxes and Social Security: Confirmation of freelancer's responsibility for taxes and social security contributions
8. Term and Termination: Duration of the agreement and conditions for termination
9. Independent Contractor Status: Clear statement of freelancer's independent status to avoid employment classification issues
10. Intellectual Property Rights: Ownership and transfer of work products created during the engagement
11. Confidentiality: Protection of confidential information exchanged during the engagement
12. Liability and Indemnification: Scope of liability and indemnification obligations of both parties
13. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes
1. Non-Competition: Restrictions on working with competitors, used when freelancer has access to sensitive competitive information
2. Equipment and Resources: Specifies who provides necessary equipment and resources, used when there are specific equipment requirements
3. Expenses: Terms for reimbursement of expenses, included when freelancer may incur project-related expenses
4. Insurance: Insurance requirements for the freelancer, included for high-risk or regulated services
5. Data Protection: GDPR compliance terms, included when personal data processing is involved
6. Force Majeure: Provisions for unforeseen circumstances, particularly relevant post-COVID
7. Assignment and Subcontracting: Terms for transferring rights or using subcontractors, included when relevant to the service nature
1. Schedule A - Service Description: Detailed breakdown of services and deliverables
2. Schedule B - Rate Card: Detailed breakdown of hourly rates, including any variations for different types of work or overtime
3. Schedule C - Time Recording Template: Standard format for recording and reporting hours worked
4. Schedule D - Invoice Template: Template meeting Belgian invoice requirements including mandatory elements
5. Appendix 1 - Client Policies: Relevant client policies that the freelancer must comply with
6. Appendix 2 - Project Timeline: Expected timeline and milestones, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Digital Marketing
Management Consulting
Creative Industries
Professional Services
Engineering
Software Development
Media and Communications
Financial Services
Education and Training
Healthcare
Research and Development
Relevant Teams
Legal
Human Resources
Finance
Procurement
Operations
Project Management Office
Administration
Compliance
Accounts Payable
Vendor Management
Relevant Roles
Procurement Manager
Legal Counsel
HR Director
Project Manager
Department Head
Finance Manager
Operations Director
Hiring Manager
Contract Administrator
Business Unit Leader
Chief Financial Officer
Chief Legal Officer
Freelance Coordinator
Resource Manager
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