The Freelance Hourly Invoice is a essential business document used by independent contractors in Canada to bill clients for services rendered on a time basis. This document type is specifically designed to comply with Canadian federal and provincial tax regulations, including GST/HST requirements for freelancers earning above the $30,000 threshold. It serves as both a payment request and an official record for tax purposes, containing detailed time tracking, rate information, and applicable tax calculations. The invoice format ensures compliance with the Canada Revenue Agency's documentation requirements while providing clear payment terms and instructions. It's particularly important for maintaining clear records of contractor-client relationships and distinguishing them from employment relationships under Canadian labor laws.
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1. Invoice Header: Contains invoice number, date, and 'INVOICE' clearly marked
2. Freelancer Information: Full legal name, business name (if applicable), address, contact details, and tax registration numbers (GST/HST if applicable)
3. Client Information: Client's full legal name, business name, billing address, and any required reference numbers
4. Service Description: Brief description of services provided during the billing period
5. Time and Rate Details: Itemized list of dates, hours worked, hourly rate, and subtotal for each entry
6. Subtotal Calculation: Sum of all time entries before taxes and additional charges
7. Tax Calculations: Applicable taxes (GST/HST) with registration number and calculations
8. Total Amount Due: Final invoice amount including all taxes and charges
9. Payment Terms: Due date, accepted payment methods, and any late payment penalties
10. Payment Instructions: Banking details or other payment processing information
1. Purchase Order Reference: Include when client requires PO numbers on invoices
2. Project Code: Include when client requires specific project tracking codes
3. Expense Section: Include when billing for reimbursable expenses in addition to time
4. Time Category Breakdown: Include when different types of work have different rates
5. Discount Section: Include when applying any special discounts or credits
6. Contract Reference: Include when referencing a master service agreement or specific contract terms
1. Time Log Detail: Detailed breakdown of time entries including specific tasks performed
2. Expense Receipts: Copies of receipts for any claimed expenses
3. Service Completion Form: If required by client, signed confirmation of service delivery
4. Rate Sheet: If multiple rates apply, detailed breakdown of rate categories and amounts
Relevant legal definitions
Clauses
Relevant Industries
Technology
Creative Industries
Professional Services
Management Consulting
Marketing and Advertising
Media and Entertainment
Education and Training
Healthcare
Construction
Engineering
Financial Services
Legal Services
Relevant Teams
Finance
Accounts Payable
Procurement
Legal
Project Management Office
Operations
Administration
Tax and Compliance
Vendor Management
Relevant Roles
Freelance Consultant
Independent Contractor
Project Manager
Accounts Payable Specialist
Finance Manager
Procurement Officer
Contract Administrator
Bookkeeper
Tax Accountant
Business Owner
Department Head
Financial Controller
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