The Auto Repair Invoice is a fundamental document used in the Canadian automotive service industry to document vehicle repairs, maintenance, and services. It serves multiple purposes: as a financial record, a legal document for consumer protection, and a detailed service history. This document is required whenever automotive repairs or services are provided, whether for private vehicle owners, commercial fleets, or insurance-covered repairs. The invoice must comply with Canadian federal regulations, including the Consumer Protection Act and tax legislation, as well as provincial requirements. It includes essential information such as vehicle and customer details, itemized parts and labor costs, tax calculations, warranty information, and service authorizations. The document protects both the service provider and the customer by clearly documenting all aspects of the repair work performed.
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1. Business Information: Shop name, address, contact details, business/tax registration numbers
2. Customer Information: Customer name, address, phone number, email
3. Vehicle Information: Make, model, year, VIN, license plate, odometer reading
4. Service Details: Itemized list of repairs/services performed, including labor hours and rates
5. Parts Details: Itemized list of parts used, including part numbers and individual costs
6. Cost Summary: Subtotal, taxes (GST/HST), and total amount
7. Payment Information: Payment method, date, payment status
8. Authorization: Customer authorization signature and date
1. Warranty Information: Details of parts and labor warranty, if applicable
2. Diagnostic Findings: Detailed description of diagnostic results and recommendations when diagnostic work was performed
3. Declined Services: List of recommended but declined repairs or services
4. Environmental Fees: Breakdown of environmental handling charges for disposal of fluids or parts
5. Future Recommendations: Suggested maintenance or repairs for future consideration
6. Core Charges: Details of core charges for returnable parts, if applicable
1. Photos: Photographic documentation of vehicle condition or specific repair areas
2. Original Estimate: Copy of the original repair estimate provided to customer
3. Parts Invoice: Copies of supplier invoices for specialized or customer-requested parts
4. Inspection Report: Detailed vehicle inspection report if performed
Relevant legal definitions
Clauses
Relevant Industries
Automotive Services
Vehicle Maintenance and Repair
Fleet Management
Insurance
Transportation
Automotive Parts and Supply
Professional Services
Relevant Teams
Service
Parts
Accounting
Customer Relations
Administration
Warranty
Quality Control
Fleet Operations
Relevant Roles
Automotive Service Manager
Service Advisor
Mechanic/Technician
Shop Owner
Accounts Receivable Clerk
Billing Specialist
Office Manager
Parts Manager
Fleet Manager
Warranty Administrator
Customer Service Representative
Automotive Business Manager
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