The Vendor Declaration Form is a critical compliance document used in Saudi Arabia's business environment to establish and verify vendor credentials and compliance status. This document is typically required during vendor onboarding processes or periodic vendor reviews, serving as a comprehensive self-declaration of the vendor's legal status, operational capabilities, and compliance with various Saudi regulations including anti-corruption laws, labor laws (particularly Saudization requirements), and Shariah principles. The form helps organizations maintain due diligence in their supply chain management while ensuring alignment with Saudi Arabia's regulatory framework and Vision 2030 objectives. It is particularly important for regulated industries and government contracting, where enhanced due diligence is required.
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1. Vendor Information: Basic details including legal name, CR number, VAT registration, address, and authorized representatives
2. Business Classification: Declaration of business type, size, and ownership structure including Saudi/foreign ownership percentages
3. Compliance Declarations: Statements regarding compliance with Saudi laws, regulations, and Shariah principles
4. Financial Declarations: Statements about financial standing, bankruptcy status, and tax compliance
5. Legal Declarations: Declarations regarding litigation history, regulatory violations, and sanctions
6. Operational Capabilities: Information about business capacity, facilities, and key operations in Saudi Arabia
7. Employment Compliance: Declarations regarding Saudization requirements and labor law compliance
8. Ethics and Anti-corruption: Declarations regarding anti-bribery compliance and ethical business practices
9. Certification: Signature section with declarations of truth and accuracy of provided information
1. Industry-Specific Compliance: Additional declarations specific to regulated industries (e.g., healthcare, construction, defense)
2. Environmental Compliance: Declarations regarding environmental regulations for vendors in relevant sectors
3. Quality Certifications: Section for listing relevant quality certifications and standards compliance
4. Security Clearance: Additional section for vendors requiring security clearance for government contracts
5. Export Control Compliance: For vendors involved in international trade or controlled goods
6. Related Party Disclosures: For vendors with government relationships or connected persons
1. Schedule A - Supporting Documents Checklist: List of required supporting documents to be submitted with the declaration
2. Schedule B - Authorized Signatories: List of personnel authorized to sign on behalf of the vendor
3. Schedule C - Product/Service Categories: Detailed list of products or services offered by the vendor
4. Appendix 1 - Compliance Certificates: Copies of relevant compliance certificates and licenses
5. Appendix 2 - Company Structure: Organizational chart and ownership structure documentation
6. Appendix 3 - Financial Information: Basic financial information and bank references
Relevant legal definitions
Clauses
Relevant Industries
Oil & Gas
Construction
Healthcare
Information Technology
Manufacturing
Retail
Financial Services
Defense & Security
Transportation & Logistics
Education
Telecommunications
Government Services
Professional Services
Real Estate & Development
Relevant Teams
Procurement
Legal
Compliance
Finance
Risk Management
Supply Chain
Vendor Management
Internal Audit
Operations
Quality Assurance
Relevant Roles
Procurement Manager
Supply Chain Director
Vendor Management Specialist
Compliance Officer
Legal Counsel
Risk Manager
Contract Administrator
Chief Financial Officer
Operations Director
Quality Assurance Manager
Audit Manager
Commercial Director
Supply Chain Analyst
Procurement Specialist
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