The Vendor Declaration Form is a crucial document used in Austrian business environments to establish and verify supplier relationships. It serves as a comprehensive declaration tool where vendors provide essential information about their business, confirm compliance with various regulatory requirements, and make formal declarations about their operations. This document is typically required during vendor onboarding processes or periodic vendor reviews, ensuring compliance with Austrian commercial law, tax regulations, and EU directives. The form includes sections covering business details, regulatory compliance, tax status, and various declarations required under Austrian law. It's designed to help organizations maintain compliant supplier relationships while managing risk and meeting due diligence requirements in the Austrian business context.
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1. Vendor Information: Basic company details including legal name, business registration number, VAT number, and contact information
2. Business Classification: Type of business entity, industry sector, and relevant trade licenses
3. Tax Compliance Declaration: Declarations regarding tax registration and compliance with Austrian tax regulations
4. Regulatory Compliance: Confirmations of compliance with relevant Austrian and EU regulations, including trade laws and anti-money laundering requirements
5. Data Protection Compliance: Declarations regarding GDPR compliance and data protection measures
6. Quality Assurance: Statement of quality standards, certifications, and quality management systems
7. Declaration of Independence: Confirmation of no conflicts of interest and independent business operations
8. Signature and Verification: Official signature block, date, and legal representative details
1. Environmental Compliance: Additional declarations regarding environmental standards and certifications, required for vendors in industries with environmental impact
2. Export Control Compliance: Declarations regarding export control regulations, necessary for vendors involved in international trade
3. Insurance Declarations: Details of business insurance coverage, recommended for vendors providing high-risk services or products
4. Subcontractor Information: Details about subcontractors if the vendor uses them, required when subcontracting is relevant
5. Financial Information: Additional financial details and credit references, recommended for high-value contracts
1. Certificate of Registration: Copy of business registration or trade license
2. Tax Compliance Certificates: Current tax clearance certificates and VAT registration proof
3. Quality Certifications: Copies of relevant quality management certificates (ISO, etc.)
4. Bank Information Form: Separate form for banking and payment details
5. Authorized Signatories List: List of persons authorized to sign on behalf of the vendor
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Professional Services
Construction
Retail
Wholesale
Healthcare
Transportation
Energy
Financial Services
Telecommunications
Food and Beverage
Industrial Equipment
Chemical Industry
Automotive
Relevant Teams
Procurement
Legal
Compliance
Finance
Supply Chain
Vendor Management
Risk Management
Operations
Quality Assurance
Sourcing
Relevant Roles
Procurement Manager
Supply Chain Director
Vendor Management Specialist
Compliance Officer
Legal Counsel
Risk Manager
Chief Financial Officer
Purchasing Officer
Supply Chain Analyst
Contract Administrator
Quality Assurance Manager
Operations Director
Finance Manager
Sourcing Specialist
Supplier Relationship Manager
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