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Vendor Declaration Form Template for England and Wales

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Key Requirements PROMPT example:

Vendor Declaration Form

"I need a Vendor Declaration Form for a technology supplier based in London who will be handling sensitive customer data and providing cloud storage services starting March 2025, with emphasis on data protection and information security compliance."

Document background
The Vendor Declaration Form is a crucial document used in vendor onboarding and compliance processes under English and Welsh law. It is typically required when establishing new vendor relationships or during periodic vendor reviews. The form captures essential information about the vendor's business operations, regulatory compliance, certifications, and ethical practices. This document helps organizations maintain compliance with various regulations while managing vendor-related risks effectively. The declarations made in this form serve as formal representations that can be relied upon in the business relationship.
Suggested Sections

1. Vendor Information: Basic company details, registration information, and contact details

2. Business Details: Nature of business, years of operation, and relevant licenses/certifications

3. Compliance Declarations: Statutory compliance statements regarding key legislation

4. Quality Assurance: Quality management systems and standards compliance

5. Declaration of Truth: Statement confirming accuracy of information provided

Optional Sections

1. Environmental Compliance: Required for vendors in industries with environmental impact - applicable for manufacturing, chemical, or waste management vendors

2. Data Protection: GDPR compliance declarations - required when vendor will process personal data

3. Financial Information: Financial stability declarations - recommended for high-value or long-term vendor relationships

Suggested Schedules

1. Certificate of Incorporation: Copy of company registration document

2. Insurance Certificates: Copies of relevant insurance policies

3. Quality Certifications: Copies of ISO or other quality management certifications

4. Financial Statements: Recent financial reports or statements

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions























Clauses

























Relevant Industries
Relevant Teams
Relevant Roles
Industries

Supply of Goods and Services Act 1982: Governs quality and fitness for purpose of goods/services and reasonable care and skill requirements in vendor relationships

Consumer Rights Act 2015: Sets standards for quality, fitness for purpose, and consumer protection provisions when B2C transactions are involved

Modern Slavery Act 2015: Requires declarations regarding supply chain transparency and anti-slavery/human trafficking compliance

GDPR and Data Protection Act 2018: Mandates data protection compliance, privacy requirements, and data processing declarations for vendor operations

Bribery Act 2010: Requires anti-corruption declarations and confirmation of ethical business practices from vendors

Health and Safety at Work Act 1974: Ensures compliance with health and safety regulations and workplace safety standards

Environmental Protection Act 1990: Covers environmental compliance and waste management requirements for vendor operations

Competition Act 1998: Ensures fair competition practices and prevents anti-competitive behavior in vendor relationships

Companies Act 2006: Covers company registration status and corporate authority requirements for vendors

Equality Act 2010: Requires declarations regarding non-discrimination practices and equal opportunity commitments

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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