Vendor Declaration Form

Vendor Declaration Form Template for Ireland

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Key Requirements PROMPT example:

"I need a Vendor Declaration Form for my Irish technology company that will be used for software service providers, with particular emphasis on GDPR compliance and data protection declarations, to be implemented by March 2025."

Document background

The Vendor Declaration Form is a critical document used in Irish business operations to establish and maintain compliant vendor relationships. It is typically required during vendor onboarding processes or periodic vendor reviews, serving as a due diligence tool to verify vendor credentials and compliance status. The form requires vendors to make formal declarations about their business operations, tax status, regulatory compliance, and other key aspects of their business. Under Irish law, these declarations help organizations meet their obligations regarding supplier due diligence, particularly in areas such as tax compliance, data protection, and anti-money laundering regulations. The document is especially important given Ireland's position as a major international business hub and its strict regulatory environment.

Suggested Sections

1. Vendor Information: Basic information including legal business name, registration number, registered address, and contact details

2. Tax Compliance Declaration: Declarations regarding tax registration, VAT status, and tax clearance certificate details

3. Regulatory Compliance: General declarations regarding compliance with Irish and EU laws, including licensing requirements

4. Data Protection Compliance: Declarations regarding GDPR compliance and data protection measures

5. Financial Information: Banking details, payment terms, and financial contact information

6. Business Ethics Declaration: Declarations regarding anti-corruption, conflicts of interest, and ethical business practices

7. Insurance Confirmation: Declarations regarding required insurance coverage

8. Signature and Attestation: Formal signing section with declaration of truth and accuracy of provided information

Optional Sections

1. Industry-Specific Certifications: Section for declaring specific industry certifications and compliance requirements, used when vendor operates in regulated industries

2. Environmental Compliance: Declarations regarding environmental standards and sustainability practices, used for vendors in environmentally sensitive industries

3. Health and Safety Compliance: Declarations regarding health and safety standards, used for vendors providing on-site services or physical goods

4. Export Control Compliance: Declarations regarding export control regulations, used for vendors involved in international trade

5. Modern Slavery Act Compliance: Declarations regarding human trafficking and modern slavery prevention, used for larger vendors or those with complex supply chains

6. Subcontractor Information: Details of any subcontractors and their compliance status, used when vendor employs subcontractors

Suggested Schedules

1. Schedule A - Required Documentation Checklist: List of all required supporting documents to be submitted with the declaration form

2. Schedule B - Tax Registration Evidence: Copies of tax registration certificates and relevant tax compliance documentation

3. Schedule C - Insurance Certificates: Copies of current insurance certificates and coverage details

4. Appendix 1 - Code of Conduct Acknowledgment: Vendor acknowledgment of applicable codes of conduct and ethical guidelines

5. Appendix 2 - Specific Declaration Requirements: Additional declaration requirements based on vendor category or industry

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Construction

Retail

Professional Services

Logistics and Transportation

Energy

Telecommunications

Pharmaceutical

Food and Beverage

Agriculture

Education

Government and Public Sector

Relevant Teams

Procurement

Legal

Compliance

Finance

Supply Chain

Operations

Risk Management

Vendor Management

Quality Assurance

Internal Audit

Due Diligence

Relevant Roles

Procurement Manager

Vendor Management Specialist

Compliance Officer

Legal Counsel

Supply Chain Manager

Risk Management Officer

Finance Director

Operations Manager

Contract Administrator

Quality Assurance Manager

Chief Financial Officer

Purchasing Officer

Supplier Relations Manager

Due Diligence Specialist

Regulatory Compliance Manager

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Let's create your Vendor Declaration Form

Authors

Alex Denne

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