The Supplier Evaluation Form serves as a critical tool for organizations operating in the Philippines to assess and qualify their suppliers through a structured and objective process. This document is essential for maintaining supply chain integrity and ensuring compliance with local regulations, including the Government Procurement Reform Act and related guidelines. The form is designed to capture crucial information about suppliers' capabilities, financial health, quality management systems, and compliance status. It includes specific sections addressing Philippine regulatory requirements while incorporating international best practices in supplier evaluation. Organizations typically use this Supplier Evaluation Form during initial supplier selection, periodic performance reviews, and risk assessment processes. The document helps organizations make informed decisions about supplier relationships while maintaining documentary evidence of due diligence in supplier selection and management.
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1. Supplier Information: Basic information including company name, registration details, tax identification number, address, and contact information
2. Business Profile: Years in operation, ownership structure, major clients, annual revenue, and industry certifications
3. Financial Assessment: Financial stability indicators, credit rating, bank references, and payment terms
4. Quality Management: Quality certifications, quality control processes, and quality assurance procedures
5. Operational Capability: Production capacity, facilities, equipment, and technology infrastructure
6. Compliance and Certifications: Regulatory compliance, required permits, and industry-specific certifications
7. Performance History: Track record, references, past project completion rates, and customer satisfaction metrics
8. Risk Assessment: Business continuity plans, insurance coverage, and risk management procedures
9. Evaluation Criteria: Scoring methodology and evaluation parameters
10. Declaration: Supplier's declaration of information accuracy and compliance with laws
1. Environmental Compliance: Assessment of environmental management systems and sustainability practices - used for industries with significant environmental impact
2. Health and Safety: Evaluation of health and safety policies and incident records - crucial for manufacturing or high-risk suppliers
3. Information Security: Assessment of data protection and cybersecurity measures - important for suppliers handling sensitive information
4. Social Responsibility: Evaluation of labor practices, community engagement, and ethical business practices - relevant for high-profile suppliers or those in sensitive industries
5. Innovation Capability: Assessment of R&D capabilities and innovation track record - important for technology or development-focused suppliers
6. Local Content: Evaluation of local content and domestic value addition - relevant for government contracts or industries with local content requirements
1. Evaluation Scorecard: Detailed scoring matrix with weightage for each evaluation criterion
2. Required Documents Checklist: List of mandatory documents and certificates to be submitted by the supplier
3. Performance Metrics Template: Template for recording and tracking supplier performance metrics
4. Compliance Declaration Forms: Standard forms for various compliance declarations
5. Site Visit Assessment Form: Template for documenting physical facility inspections
6. Reference Check Template: Standardized format for conducting and documenting reference checks
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Construction
Retail
Healthcare
Food and Beverage
Telecommunications
Automotive
Electronics
Pharmaceuticals
Logistics
Energy
Agriculture
Mining
Textiles
Relevant Teams
Procurement
Supply Chain
Quality Assurance
Operations
Finance
Legal
Compliance
Risk Management
Vendor Management
Sourcing
Materials Management
Relevant Roles
Procurement Manager
Supply Chain Director
Quality Assurance Manager
Vendor Management Specialist
Compliance Officer
Operations Manager
Risk Management Officer
Purchasing Supervisor
Supply Chain Analyst
Contract Administrator
Sourcing Manager
Supplier Relationship Manager
Category Manager
Materials Manager
Chief Procurement Officer
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