The Exit Form For Employee is a crucial document used in Philippine business operations to manage and document the formal separation of employees from an organization. This form is essential for compliance with the Labor Code of the Philippines and related employment regulations, serving as an official record of the employment termination process. It is typically initiated when an employee resigns, is terminated, or retires, and includes comprehensive sections for departmental clearances, final pay computation, and return of company assets. The document helps protect both employer and employee interests by ensuring all separation requirements are properly documented and completed in accordance with Philippine labor laws.
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1. Employee Information: Basic details including employee name, ID number, position, department, and length of service
2. Separation Details: Type of separation (resignation/termination/retirement), effective date, and reason for separation
3. Final Pay Computation: Breakdown of final salary, pro-rated benefits, separations pay (if applicable), and deductions
4. Department Clearance: Immediate supervisor's certification of completed tasks and handed-over responsibilities
5. Company Property Returns: Checklist of company assets to be returned (ID, access cards, equipment, etc.)
6. IT/Systems Access: Confirmation of deactivation of all system access and return of IT equipment
7. HR Clearance: Verification of completed HR requirements and documentation
8. Finance/Accounting Clearance: Confirmation of settled financial obligations and accounts
9. Acknowledgment and Sign-off: Employee and management signatures confirming completion of exit process
1. Non-Compete/Non-Disclosure Reminder: Include when employee had access to sensitive information or for senior positions
2. Benefits Continuation Notice: Required when there are continuing benefits post-employment
3. Exit Interview Summary: Optional section for documenting feedback and insights from exit interview
4. Transfer of Knowledge Plan: Include for critical positions requiring detailed handover
5. Certificate of Employment Request: Optional section for employees requesting immediate COE issuance
1. Appendix A - Clearance Checklist: Detailed checklist of all items requiring clearance from different departments
2. Appendix B - Final Pay Calculation Sheet: Detailed computation of final pay including all benefits and deductions
3. Appendix C - Company Property Inventory: List of all company properties issued and their return status
4. Appendix D - Non-Compete/Confidentiality Terms: Reference copy of relevant clauses from employment contract
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Telecommunications
Mining
Agriculture
Transportation
Energy
Real Estate
Relevant Teams
Human Resources
Legal
Finance
Information Technology
Administration
Operations
Compliance
Facilities Management
Security
Payroll
Relevant Roles
HR Manager
HR Business Partner
HR Administrator
Compliance Officer
Legal Counsel
Department Manager
Finance Manager
Payroll Specialist
IT Security Manager
Facilities Coordinator
Office Administrator
Operations Manager
Administrative Assistant
Executive Assistant
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