The Background Declaration Form is a crucial document used in the Philippines for risk management and compliance purposes in employment and engagement processes. It requires individuals to provide comprehensive information about their personal, professional, and legal history, ensuring transparency and enabling informed decision-making by organizations. The form must comply with Philippine legislation, particularly the Data Privacy Act of 2012, and includes various declarations ranging from basic personal information to specific disclosures about criminal records, financial status, and professional qualifications. Organizations typically require this document during recruitment, promotions, or when engaging individuals for sensitive positions. The Background Declaration Form serves as a foundation for background verification processes and helps organizations maintain compliance with regulatory requirements while managing potential risks.
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1. Personal Information: Basic identifying information including full name, date of birth, nationality, and contact details as required by RA 10173
2. Data Privacy Notice and Consent: Statement regarding the collection and processing of personal data, with consent section as required by the Data Privacy Act
3. Residential History: Declaration of current and previous residential addresses for the past 5-10 years
4. Employment History: Details of current and previous employment, including reasons for leaving
5. Educational Background: Declaration of educational qualifications, institutions attended, and dates
6. Criminal Record Declaration: Declaration of any criminal convictions, pending cases, or investigations
7. Financial Status Declaration: Declaration regarding bankruptcy, outstanding debts, or financial obligations
8. Certification of Truthfulness: Statement certifying that all information provided is true and correct
9. Authorization: Permission to verify all information provided and conduct background checks
1. Professional Licenses: Section for declaring professional licenses and certifications, required for regulated professions
2. Military Service: Declaration of military service history, if applicable
3. Health Declaration: Medical conditions or disabilities that may affect work, only if relevant to job requirements
4. Character References: List of professional references, optional unless specifically required by employer
5. Conflict of Interest: Declaration of any potential conflicts of interest, recommended for senior positions or regulated industries
6. Foreign Travel History: Declaration of international travel history, typically required for security-sensitive positions
1. Schedule A - Supporting Documents Checklist: List of required supporting documents to be submitted with the form
2. Schedule B - Terms and Conditions: Detailed terms regarding the use and verification of provided information
3. Schedule C - Privacy Policy: Detailed privacy policy and data protection measures in compliance with RA 10173
4. Appendix 1 - Document Authentication Requirements: Requirements for authentication of supporting documents
5. Appendix 2 - Verification Process: Overview of the background verification process and timeline
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Healthcare
Education
Government and Public Sector
Information Technology
Professional Services
Manufacturing
Retail
Telecommunications
Banking
Insurance
Security Services
Transportation
Mining and Natural Resources
Construction
Hospitality
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Security
Operations
Senior Management
Finance
Information Technology
Administration
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Chief Risk Officer
Human Resources Director
Compliance Officer
Security Manager
Bank Manager
Financial Analyst
Teachers
Healthcare Professionals
Government Officials
Security Personnel
IT Security Specialist
Senior Accountant
Legal Counsel
Project Manager
Operations Manager
Sales Director
Research Scientist
Public Relations Manager
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